4 Spring Cleaning Tips to Organize Your Business

May 12, 2015

10:00 am

You should have a goal to organize your business year-round, but we all tend to fall behind. Spring is the perfect time to start fresh. Consider these four key tips to cleaning up your business this spring and getting organized.

How to Organize Your Business this Spring

1. Clean up your data. Looking to organize your business files which are scattered across paper inboxes, filing cabinets, and your desk? Convert your paperwork to digital scans using your smartphone and Evernote, a free app to create a virtual workspace and document center. Evernote has a document scanning tool which uses your phone’s camera to create a crisp, black and white scan. After that, send your paperwork to the shredder!

2. Maintain peers, contacts, and lead information. Need to keep up with potential customer leads, associates, and industry influencers? Manage your small business contacts with Highrise, a free Contact Relationship Management service online. When was the last time your physical business cards automatically reminded you to get in touch, processed contact information updates, or found themselves to be well-organized and sortable?

3. Streamline project and task management. Wearing many hats is the bane of entrepreneurs. Make project management easier by centralizing your combination of emails, word documents, and file folders with a project management tool designed for the purpose. Widely loved for its simplicity, Basecamp offers a free plan to get started using the project management software online. Basecamp also offers free mobile device apps to access your projects, tasks, and information. Use it to keep the conversation going with your clients.

4. Focus your brand presence and identity. Keep an eye on your brand by setting up Google Alerts for your URL and business name online. Whenever it’s shared on social media or mentioned on a webpage, you’ll receive an alert and be able to respond or highlight the mention. Does your small business have a clear local presence? Take a few minutes to get your organization setup on Google My Business through Google+. Web strategy experts consider Google+ a key ranking factor for search engine results. Take control of your Google Maps listing and get local customers beating down your door.

These four tips will help you organize your business this spring by removing clutter, organizing your contacts, focusing your projects, and maintaing your brand. Consider setting up a calendar alert to do this annually during Spring cleaning.

 

Image Credit: Flickr/ryan harvey

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I am a web technology expert and founder of Daymuse Studios based out of Richmond, VA. I write about technology, business, and entrepreneurship. I teach web essentials at GWU.

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