Why Backups Are Important for People and Businesses

September 29, 2015

10:00 am

What would you do if you lost all your data now? Think of the irreparable damages that would arise from losing all of the data related to your contacts, personal and financial documents, or even the hassle that the loss of personal files like photos and videos of your loved ones.

Unfortunately, it is very common for us to think about protecting our files after accidents like this happen. In the specific situation of information loss, even though it is sometimes possible to use a data recovery solution, it is worth remembering that it is an emergency action, where it is most likely that some information will not be recovered. Therefore, backup solutions should always exist where there is sensitive information which loss would have some sort of impact.

There are two main ways of performing a backup, manual and automatic. The first is generally used by home users and small businesses that make a copy of their files and data to another drive. This form of backup is helpful in some cases, but cannot be considered a strong solution, as it is vulnerable to human error such as forgetfulness, and equipment failures.

The automatic backup is indicated for people and businesses looking for a professional way to secure their data. It is a solution that requires a somewhat strong investment, but significantly minimizes the risks of failure when backing up files and information in an offsite location – typically in a data center or offsite servers – and perform automated routines that eliminate risk of human error, ensuring greater security.

Still, it is possible to use automatic backups without spending loads of money. However, it is clear that this may not fit each and every case, as it can be dependable on factors like how much cloud space is needed, or the frequency with which users create or modify files.

In addition of the two ways of doing backups, there are two kinds of backups. Differential backup is a backup for businesses that works with a full replication of the modified files. So, as an example, a 1GB file that undergoes a change of only 10MB will be fully transferred to the backup environment. This solution can fully meet a home user or small business, but goes on to make the transfer costs and very high storage when the volume is large.

On the other hand, incremental backup is a backup option for larger companies that work with dynamic files that are changed all the time. The incremental backup stores the changed files individually and will backup only the information that has changed since the previous backup, thus saving bandwidth, performance and disk space.

To conclude, it becomes clear that manual backup routines, despite their low cost, are subject to human error and are not a 100% reliable solution for backups. Whereas professional backup solutions have automated routines and replicate the information in a secure environment. When choosing the most appropriate tool, companies and individuals should pay attention to the size and complexity of their network and the amount of information in question, as well as how often it is changed.

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25 y/o, born and living in Portugal. Majored in Biology, but tech and computers were always a passion. Wrote for sites like Windows.Appstorm and MakeTechEasier.

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