August 13, 2018
A straightforward and inexpensive choice.
Fleetio offers a GPS tracking system (Drive) and a full FMS (Manage), both available only as software. Fleetio’s fleet management system covers most features a manager will need, from maintenance management to fuel tracking.
Users can connect to either Manage or Drive on the go, using a free app on their mobile device. All of Fleetio’s products are mobile-compatible and look great on a phone screen — a perk of the startup’s young age.
Serves any size fleet: from 10 to 1,000+ vehicles
Prices are less expensive than the FMS industry average
Service coverage is international.
Fleetio was launched in 2012 as a tech startup with a clear goal. Its fleet management systems are designed to help organizations easily track their fleet’s data, analyze what they find, and use the results to improve their operation.
To reach this goal, the FMS provider sells two flagship services: Fleetio Manage and Fleetio Drive. The Manage service is a traditional FMS, with all the features a manager will expect, and the Drive service is a GPS tracking system that monitors a fleet’s location and safety. Each account using either of these services allows for unlimited users, letting anyone in the fleet the chance to track that fleet’s activity (though exactly what they see can be tailored).
Fleetio Go and Fleetio Parts, two free mobile apps, allow drivers to communicate with fleet operators about their start times, fuel use, daily vehicle inspections, and in the case of Parts, what vehicle parts they need to replace. While these apps are free, fleet owners will need to purchase a monthly service plan to use the more robust Fleetio Manage or Drive.
Fleetio Drive: Core Features
Using the free Fleetio Go app, drivers can enable the Trip Tracking feature, which connects their vehicle’s activity to the Fleetio Drive dashboard. A fleet’s location can be recorded in real time alongside the on-duty driver’s behaviors and other statistics.
All those routes are saved, too, giving fleet managers access to a snapshot of all the previous activities from any given past day. This historical record helps managers who might need to virtually retrace their steps in order to verify a claim or file a tax form. A heatmap option even highlights the most commonly travelled locations and roads.
Fleet managers can establish a geofence around a specific location. This lets the software know to trigger a notification when the vehicle in question passes through that geofence.
Fleetio Manage: Core Features
Fleetio Manage tracks all of a business’ assets within the manager’s dashboard. Each asset is labelled a “vehicle” within the software, but managers can add other equipment or offices if they’re looking for a more complete at-a-glance overview of their total operating costs. Drivers’ work orders can be processed and matched to the assets they’ll be using.
The system also tracks a fleet’s maintenance needs: if a vehicle is due for an inspection, a registration or an emissions test, the manager will receive an email notification reminding them about the event along with the vehicle’s number and the name of its operator. Emergency notifications can also be triggered through Manage, allowing managers to respond quickly to instances like low tire pressure.
Drivers can manually log vehicle defects as well, establishing a record of when non-routine maintenance should be made.
Parts and Inventory
Keeping tracking of vehicle parts — which make up over one third of an average fleet’s total maintenance costs — can greatly impact a company’s bottom line. Using Fleetio Manage, operators can track the number of spare parts available, getting notifications to restock them when needed in order to keep their parts inventory full, and keep their trucks on the road.
Fleetio Manage records driver-written entries logging the per-gallon fuel cost, the gallons used, the date and time of a fill-up, and an image of the receipt. The FMS automatically calculates the fuel economy, per-mile cost and total fuel costs, giving managers the pre-crunched data they need to determine how to save the most fuel.
The FMS also offers fuel card integrations for WEX, Fleetcor or Comdata as well as allowing manual data entry.
A Note on ELD Compliance
ELD compliance is not covered by Fleetio, which offers software products rather than the hardware unit required for full ELD legal approval. However, Fleetio’s open API means their software can easily integrate with third-party ELD units.
Set Up and Customer Support
A fleet’s employees and, particularly, managers should be familiar with the internet, as this is where the majority of Fleetio’s support documents are located: The company offers a raft of online documentation, webinars, and case studies.
Fleetio’s customer service crew still connects with clients in real time, as well, however. They’re available to be reached by phone from 7am until 7pm Eastern Time during the work week, and they run a chat window on their website during the same hours.
Tip: Fleetio’s apps are built for modern browsers, so make sure yours is updated. The company supports Internet Explorer 9 and higher; Firefox 43 and higher; Safari 5.1 and higher; and Chrome 22 and higher.
Support & Training
Online help center
Fleetio Fleet Tracking: Plans and Pricing
Drive starts at $12 per month for coverage of up to 3 drivers, and costs $4 per driver per month beyond that. An advanced version, which includes text message notifications and detailed driver behavior monitoring, starts at $21/month for the first 3 drivers, and charges $7/month for each additional driver.
Fleetio Manage starts at $30 per month for a service coverage that includes up to ten assets. For each asset after that, Manage costs an additional $3/month. The advanced plan, which includes more detailed parts and work order records, starts at $50 per month for the first ten assets and costs $5 per month for each additional asset.
14-day free trials are available for both Fleetio Manage and Fleetio Drive. Before you sign up to a paid plan, see how Fleetio’s regular pricing compares to other top FMS providers with Tech.Co’s comparison form.
Despite its relatively young age, Fleetio’s fast-iterating mentality means that it is constantly improving its services. Today, it offers a moderately comprehensive, cost-effective FMS that should satisfy the needs of all but the most demanding fleets.
See how Fleetio Fleet Tracking compares
to other leading vehicle tracking providers.
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