March 7, 2017
As technology continues to evolve, business owners are constantly presented with new opportunities to improve and streamline day-to-day operations. Technology has long been recognized as both a time and money-saver. However, not every new trend or development makes good business sense.
If you are looking to make your business more efficient but don’t know where to start, there are some fundamental technologies that can really make a difference. Here are three ways to speed up internal processes and ensure maximum productivity.
Reduce Your Paper Trail
Paperwork is perhaps one of the most time-consuming aspects of any business, and there are times when it simply cannot be avoided. Fortunately, there are also many areas where it can be significantly reduced. If your business relies heavily on manual processes and paper documents, technology can no doubt help to speed things up.
Cloud technology has a huge role to play in cutting down paperwork, for example through workflow management software. This enables digital file sharing, any-time access from any device and, above all, easy collaboration without the need to pass physical documents back and forth. Not only does this save time and leave less room for error, it also reduces your paper trail and is better for the environment.
Facilitate Internal Communication
A collaborative office is a productive one, and making internal communication as easy as possible is key. This starts with the right email solution. Whilst any email provider can be used to send messages, there are plenty of packages that are especially designed for business.
When choosing an email provider look for business-friendly features such as real-time synchronization, shared calendars, and online storage. 1&1 webmail, for example, comes with a range of document management features for more efficient teamwork, and a choice of different packages depending on your needs. Another great tool for streamlining communications is video conferencing software, which can be especially useful if you have different employees based in different locations. Rather than wasting time on travel, you can simply hold a virtual conference.
Automation is a business owner’s best friend. As well as saving a great deal of time and effort, it also allows for forward planning. Social media in particular can benefit greatly from automation; rather than scrambling to find the time each day to send out a hurried tweet, tools like Hootsuite have been created to streamline the entire process. You can manage all your social media accounts from one single dashboard, and schedule posts to go out automatically.
Automation also works extremely well for email marketing. With the right software, you can set up emails to go out automatically in response to certain triggers – when a customer places an order, for example.
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