5 Ways to Secure Your Email Conversations

May 1, 2017

9:15 am

As mobility and accessibility increases, so does the emergence of new security threats that seek to steal your most confidential information. Since businesses communicate primarily through email, it’s important to always keep your system updated with the latest security software. You need to be in the know with safety measures to keep yourself (or your business team) protected. Here are five ways to make sure your email and conversations are secure:

Keep Passwords Secure

Every IT expert will tell you, passwords serve as our own digital keys to our personal network. Maintaining a strong password can help protect against someone grabbing your email and easily use the “forgot your password?” link to get routed to your personal information.

A strong password needs to be unique and complex with a combination of uppercase and lowercase letters, symbols and numbers. It’s suggested to use at least eight characters long because the more characters your passwords contain, the more difficult it is to crack. And finally, stop using personal information on your password such as birth dates and names as these could be easily traced back to you. They should be as random as possible.

Use Encryption

Email hackers have gotten so complex nowadays that they could easily obtain your messages, its content, and attachments if your email is not secured. To secure email, it is important to encrypt your messages, cached email and connection to your email provider.

Leaving these unencrypted could lead to another network user gaining access to your credentials and intercepting any data you send or receive. This often holds true when using public networks at coffee shops, libraries or airports that are often easy prey to hackers.

Making them unreadable through encryption the moment they are sent ensures no one else can obtain them other than the recipient. And even if someone is able to intercept and open your messages, encryption helps ensure your messages will stay unreadable.

Always Delete Browser Cache

Sometimes it is easy to forget that most browsers are keeping track of your search history and have filled out forms that could contain personal information. For this reason, make it a habit to delete all your browser cache and history daily, especially when accessing your email through public networks in cafes.

Don’t Fall for Email Phishing Attacks 

There are many  signs of phishing attacks through email, which include making use of a company’s logo, a threat of legal action, a security notification or warning from a reputable company to get you to update your personal information and many more. Although it is difficult to prevent yourself from opening phishing emails, it is more important to learn to double check the sender, verify someone sent you a particular email and question emails unfamiliar email senders.

Minimize Multiple Device Usage

Many of us now using more than one mobile device or gadget to access and transact online. Make sure to always log out from each device before transferring to another to avoid anyone snooping in on your private conversations or even worse, using your accounts to transact online on active devices.

As security threats evolve and grow more difficult to prevent, it is up to us to learn and keep ourselves updated with whatever it takes to keep our email and information secure.

Read more about preventing cyberattacks on your business at Tech.Co

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Loren Baker is the founder of Search Engine Journal and is a VP at Foundation Digital. A long time digital entrepreneur, Loren has been in digital marketing since 1998 and over the past decade he has built & executed innovative online strategies for leading companies in car insurance, retail shopping, professional sports and the movie & television industry.

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