7 Free Tools to Keep Your Startup WorkFlow Organized

Workflow management, a strategy for automating business processes, is a powerful tool for effective collaboration. Companies looking to be more productive increasingly seek tools that enable a more organized workflow for their creative processes.

The benefits of creating an organized workflow include:

  • Keeping your team focused
  • Managing time and prioritize important tasks with your team
  • Keeping communication open for your entire team

There are many tools available to help you create an organized and effective workflow. We created a list of our top free softwares to help your team be productive while staying on budget.


Trello is a great platform that enables an entire team to keep up with your colleagues’ to-do lists. With its visually enticing platform, you can keep up with one another’s tasks and share information about each responsibility you need to stay on top of. For any business, Trello is a great way to stay organized and up-to-date on the many different tasks, projects, experiments, and goals your team is working towards.

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Evernote is an online, collaborative notebook.  A “note” can be a piece of formatted text, a full webpage or webpage excerpt, a photograph, a voice memo, or a handwritten “ink” note. It’s a great way to keep information in one place, while working together.


Dropbox  is a great platform to keep files organized. The service offers cloud storage, file synchronization, personal cloud, and client software. Users can create a special folder on their computers, which Dropbox then synchronizes so that it appears to be the same folder (with the same contents) regardless of which computer is used to view it.



If you need to share a large file with a team member, WeTransfer users can send files up to 2GB to one another; and that is just in the free version. The cloud-based file transfer service was designed to enable users to send small to large files without an account.

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The best way to be productive is to ignore distractions, especially when you’re navigating the internet. Pocket lets you save information you want to view later in one place. This is also a great way to keep information that can be used in a meeting or brainstorm session.



Mailtoself is an iOS extension to mail notes to yourself from any app. The app enables users to quickly send themselves an email containing the link and title of the webpage they want to read later.

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Another great tool to keep notes and ideas organized is Markticle. The extension (also available in an App version) enables you to track your reading progress in articles so you can continue reading them later.



We want to hear from you. What are some free tools you recommend to keep a team productive and organized? Let us know.

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Written by:
Camila has been heavily active in South Florida’s tech startup community, where she is a co-host of a local radio show called pFunkcast. Camila previously worked at Greenpeace International and the Organization of the Prohibition of Chemical Weapons (OPCW) in various communication roles. A proud Brazilian who spent most of he life in Peru, she is passionate about traveling and documentaries.
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