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Celoxis: More Than Just a Typical Project Management Tool

What if your project management software was powered up with financial and resources reporting; time sheets, expenses and business processes reporting at the same time?

That’s the exact toolkit Celoxis offers to its users, who now include some big names like HBO, Bombardier, University of Washington, The Supreme Court of Ohio, KPMG and Bank Mandiri, the largest Indonesian bank.

How Celoxis Works

The particular appeal of Celoxis is that while offering multiple tools and applications to manage all sort of tasks, the interface is still very simple and user-friendly (even for non-professional project managers).  Here’s a video to show you how the software functions and what you can set up with the dashboard:

Top Features & Product Strength

Apart from the standard set of PM functionality (project tracking, Gantt charts, bug tracking), Celoxis offers a great array of additional management options that turn the tool into an integrated, yet simple to use CRM/Work Collaboration platform.

Advanced scheduling engine allows you to create long-term work calendar and schedule tasks based on resources calendar, dependencies, constraints, vacations and other holidays. Supports multiple time zones and adjusts the deadlines accordingly. Tasks could be assigned both in percentage and hours – just choose the way you prefer.

Time and expense management tools rarely come as part of the functionality in project management tools. Celoxis offers a handy toolkit that client-oriented companies will appreciate – fill time via timers that could be paused, stopped and started when needed; set different rates on the global and project specific level; track reimbursable expenses; one-click approvals and more.

Advanced financial management toolkit includes multiple client billing options (e.g. per service or user rate; flat rate or hourly); budget planning functionality, cost projection and revenue forecasts;

Team collaboration tools include shareable calendars, discussion forums, comment and file exchange and free collaboration with clients. The document storage system is neat with different categorization options available and you can initiate discussions on any specific document.

Risk management functionality features a visual consolidated dashboard, where you can assign different risk statuses to all your projects in the portfolio. Each risk could be qualified by probability of occurrence, potential impact and custom risk parameters.


Reporting comes in the form of drill-down graphical charts that visualize your project data, refined reporting for specific time period with a range of zooms. All the generated reports can be shared with co-workers or clients in just a few clicks.

One of the few PM tools that offers both SaaS (Cloud-based) and an On-Premise deployment model.

Celoxis offers 24/5 customer support and frequently runs free user training and Q&A sessions, covering advanced features and functionality. Additionally, check out their blog for practical project management advice and tips.

Plans start from $25 per user/month with duration and volume discount system for web-based access and $450 per user/month for on-premises usage. A 25 percent discount is available for non-profits. You can sign up for a free trial to test drive the app with no credit card required.

To learn more about Celoxis web based project management tool visit their website.

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Written by:
Dianna is a former ESL teacher and World Teach volunteer, currently living in France. She's slightly addicted to apps and viral media trends and helps different companies with product localization and content strategies. You can tweet her at @dilabrien
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