Kanbanize: A New Kind of Project Management Software

April 15, 2016

9:00 pm

Project management software is everywhere these days. We all know the big names in the industry, like Basecamp, but there are some that could have some light on a few that are on the rise. Namely, one project management software that should be examined more closely is Kanbanize.

Kanban, in case you’re not familiar, is a visual project or workflow board that organizes work into three separate categories: anticipated work, work in progress and finished work.


The traditional method calls for dividing a visual board — like a whiteboard — into three sections, with one for each category. Tasks are then written on sticky notes or cards and placed in the corresponding category on the board. As work is completed, the respective card is moved from section to section, which is a way to visually represent workflow progression.

The Kanbanize service employs the same basic principles, except the board is digital, and it’s supported by a variety of social features that will help boost productivity and enhance collaboration.

How Does Kanbanize Improve Productivity?

The service allows you to set up a digital Kanban board, which in turn provides a visual representation of projects and tasks that are being worked on by your team.

Just as Kanban calls for, you organize the board into sections to represent the different stages in your workflow. Then you create cards, which represent the tasks your employees must complete. You can then assign these cards to team members and watch as they progress. The best way to describe it is you have a bird’s eye view of what’s going on with your team.


With Kanbanize, you can also fine-tune your workflow in several ways. From setting work in progress limits, specifying roles and permissions, to populating your cards with custom content and organizing email reminders or follow-ups to yourself or your team. What makes Kanban so versatile is you don’t have to change any of your current processes to implement this type of workflow system. It integrates easily with an existing process, and new processes can be treated in much the same way.

What Features Does Kanbanize Offer?

It always helps to boil things down to basics, so that’s what we’re going to do here.


Kanbanize has many features to offer, such as:

  • Powerful analytics and monitoring tools
  • Time tracking tools with report generation support for hourly contracts and work completed
  • Task and project visualization through a visual storyboard
  • Team organization through individual roles and permissions
  • Limiting work in progress for a user, category and more
  • Email integration for alerts and notifications
  • Enhanced filters and search tools to find specific tasks
  • Multiple card templates, or task cards, with the option to create custom fields
  • Runtime policies to setup automation — if X card is updated, then X
  • Cross-platform support including Mac, Windows, Android, iOS and much more

Another feature worth mentioning is Kanbanize offers a great selection of resources for its tool, including user guides, case studies and more.

What Needs Improvement?

As great as a program like Kanbanize is, it's still imperfect. At the moment, there are no user forums or community-based discussion boards. You may be able to find a discussion board on a third-party site or forum, but with no official channel, in-house communication can be difficult.

It would be beneficial to network with other Kanbanize users or teams to see how they have streamlined and organized their projects especially to help newcomers grasp how the tool can be used to improve efficiency. The necessary documentation is available, and you can always get in touch with the Kanbanize support team.

This is not a game-changer though, especially if you’re confident you can strike out on your own and implement such a tool with little to no hand-holding. The Kanbanize system is simple enough to implement. It’s entirely possible that forums will pop up as the tool gains traction.

How to Try It

If you want to give the tool a try, you can sign-up for a free trial, which is limited to 1,000 events, or tasks. After that, if you want to start getting your entire team on board, you’ll need to subscribe for premium access.

Prices generally depend on how big your team is, but a Kanbanize subscription starts at $9 a user per month for smaller teams and ranges up to $15 a user for larger organizations.

Has anyone had experience with Kanbanize? Let us know in the comments!

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Scott Huntington is an entrepreneur, social media expert, and sports fan. Check him out on or follow him on Twitter @SMHuntington