February 16, 2017
No one likes an inefficient meeting. Whether it’s the excessive small talk or the boring PowerPoints, inefficient meetings are the bane of the productive employee. Fortunately, there are scientifically proven ways to achieve a more efficient meeting, but those don’t necessarily fit all companies. Finding the right fit can sometimes take a trial and error process.
We asked six entrepreneurs how they make meetings efficient. Check out their answers below and do away with the time wasting tradition of inefficient meetings:
Set a Goal and Stick to It
If you are leading the meeting, have a clear goal in mind about what you want to get out of it. Make sure you stick to your agenda. If you want to have a discussion, build in sufficient time and make sure everyone that has a perspective can weigh-in – otherwise, they don’t need to be in the meeting.
– Jeb Ory of Phone 2 action
The key to a successful meeting is prioritization. In small, agile businesses you just can’t waste hours and hours every day in long, boring, pointless meetings. I have found that one of the best ways to avoid this corporate pitfall is by having a clear agenda with action items, and having someone take notes with dates to follow up on these action items. I also do a company-wide remote stand up every single morning so that everyone is aware of what’s going on, and there aren’t miscommunications or confusions later in the day.
– Samar Birwadker of Good&Co
Share relevant information before the meeting and have everyone come with questions or opinions. Meetings should be for reaching conclusions, not reading. You can read at your desk.
– Beth Hutchings of Autotiv
Start on Time
Start on time. Starting on time sets the tone for the meeting. When meetings start late, they tend to be less productive. So, while it may seem harsh, I make it a point to stop what I’m doing and address latecomers in front of the group, asking him/her not to be late again.
– Lukasz Strozek of Clara
Go Device Free
Go device-free: Between emails, phone calls and notifications, there’s plenty of things vying for your attention during the work day. If possible, try going device-free during meetings to put distractions to one side
– Andrew Filev of Wrike
I only do meetings when I find there is a need for it. We have regular staff meetings, but no meetings just to have meetings. We regularly communicate on Slack. We also have an open office environment. If there is a question team members can come up and ask me, especially since I don’t have a meeting to go to.
– Gladys Kong of UberMedia
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