Effective communication within your team, wherever they are working from, is vital to the success of your company. Video conferencing has become the go-to means by which to do so in the business world. That's never been more true than today, when more employees are working remotely than ever, due to the coronavirus pandemic.
Video conferencing software can help facilitate this communication, but for those employees who are still working in your physical office location, communicating with those who aren't, finding the best video conferencing equipment is just as important for keeping your team connected, loud and clear. It'll be like they're all in the room after all.
In This Guide:
Top 10 Video Conferencing Equipment
We've done extensive research and found the best devices on the market for video conferencing. Take a look at the pros, cons and prices of all the best video conferencing equipment below. Or, save time and use our handy quotes tool to find the best prices on communication setups for your specific business needs.
These are the ten best video conferencing solutions:
- Polycom RealPresence Group 700 – Feature-rich and easily scalable
- Cisco Webex Desk Pro – Compatible with Webex, unique collaboration tools
- Avaya XT5000 – Simple screen sharing, easy to use interface
- Lifesize Icon 700 – Compatible with Lifesize Cloud, 4K compatible
- Logitech MeetUp – Wide angle is great for small rooms
- Polycom CX5100 – Skype intergration, active speaker tracking
- AVer EVC950 – One touch recording, mobile-enabled annotation
- Logitech BCC950 – Competitively priced, Zoom, Webex, Skype intergration
- Neat Bar – Easy setup with helpful mounting guides
- PTZOptics PT12X-SDI – Customizable, 3D noise cancellation technology
1. Polycom RealPresence Group 700
Polycom is one of the most popular video conferencing equipment businesses in the world, and for good reason. As the largest pure-play collaboration company with nearly 30 years of experience under its belt, you can understand why its video conferencing options are so highly sought after – and none are more popular than the Polycom RealPresence Group Series, more specifically, the Polycom Group 700
This setup comes with the Polycom Group microphone, EagleEye camera, power supply, cables, remote, and the 700-1080 codec. Users will have access to enterprise-grade video conferencing capabilities, as well as high quality audio and a number of collaboration features. These include:
- EagleEye Producer – uses facial recognition technology to accurately follow all meeting participants, keeping them in the frame
- RealPresence Touch – a simple and intuitive touch screen that allows for simple one-touch calling and other helpful interfaces
- Polycom NoiseBlock – keeps background noise to a minimum, making it easy to hear everything participants say
- Interoperability with Bluejeans and Zoom video conferencing softwares
- Polycom Pano – allows for seamless wireless sharing between four users at once, including annotating and whiteboarding.
The Polycom RealPresence Group 700 is a heavy-duty option for larger rooms that requires complicated video conferencing equipment — and heads up, the price reflects that. You're going to be paying a lot, but you're going to get an incredible, comprehensive kit that will work perfectly for a long time.
- Incredible in-depth collaboration features
- Easily scalable
- Built-in operability with popular video conferencing software
- VERY expensive
2. Cisco Desk Pro
As one of the most recognizable companies in the world, it's safe to say Cisco is a good call when it comes to finding the best video conferencing equipment. Plus, as one of the few brands on this list with its own video conferencing software, Webex, you can expect seamless performance from its hardware and software.
Cisco Desk Pro comes with a 4K 27-inch screen and mounted cameras for easy communication. It is specifically built as an all-in-one desktop collaboration hub with video and audio, which could even replace your current phone setup. Take advantage of features like:
- Included stylus for easy whiteboarding
- Wide angle lens for meetings with multiple people
- USB-C ports to connect to all your devices
- AI-powered meeting features for easy conferencing experience
As far as individual video conferencing equipment goes, the Cisco Desk Pro takes the cake. You can't beat the ease with which meetings and collaboration take place on this device– but again, the price is going to be indicative of these amazing features (particularly for individuals). That said, if you're looking for seamless communication between individual team members, you can't go wrong.
- Hardware and software compatibly with Webex service
- Unique individual-to-individual collaboration tools
- USB-C input for easy charging on all devices
- Quite expensive
- Not a room solution – more for individuals
3. Avaya XT5000 Room System
With more than 120,000 customers worldwide and 144 million users relying on its solutions, you can bet Avaya is a reliable brand when it comes to video conferencing equipment. Its long history of developing high quality video and audio conferencing equipment means it's had plenty of time to get it right – and the Avaya XT5000 Room System, its flagship video conferencing device, is evidence of that.
The XT5000 Room System provides dual 1080p 60fps live video and content sharing capabilities, making collaboration easier than ever. Choose from five available cameras and two available microphones, as well as a range of other features, including:
- Embedded nine-way multi-party calling
- Codec and camera wall mount for easy installation
- Compatibility with Microsoft Exchange email and calendar server
The Avaya XT5000 Room System is perfect for big companies with multiple teams that need to collaborate thoroughly on a wide range of projects. The two screens alone provide a unique interface that makes it easy for everyone to get their point across. Plus, with nine-way multi-party calling, you can have meetings with several teams at once so that everyone is on the same page. The price is admittedly up there, but it can be worth it for this kind of collaboration.
- Simple sharing with dual screen capabilities
- Crystal clear picture and impressive audio
- Easy-to-use interface for any meeting participant
- Complicated setup beyond camera and codec mounting
4. Lifesize 4K Icon 700
Lifesize is one of a handful of brands on the list that also operates its own video conferencing software, which easily makes it a contender for best video conferencing equipment. Its simple service pairs perfectly with its sleek, stylish cameras, particularly because the brand offers so many options. You'll easily be able to find something that fits your needs.
The Icon 700 comes with a Lifesize Phone HD, which makes every meeting room – large or small – into a collaboration hub. You'll also enjoy 4K video quality, ultra high definition content sharing, and a powerful zoom function. Other features include:
- Noise reduction, powered by Opus audio
- Dual display support for easy sharing
- Simple touch controls with Lifesize Phone HD
- Clear and simple zooming capabilities
Lifesize video conferencing equipment is also going to run you a pretty penny, but it's more than worth it if your budget can take the hit. These cameras are easy to set up and come with Lifesize's popular video conferencing software, so you can't really go wrong.
- Hardware and software compatibility with Lifesize Cloud
- Sleek, stylish design makes it easy to place and store cameras
- Lots of options with 4K compatibility
- Fairly expensive – there are cheaper conferencing options out there
5. Logitech MeetUp
Based in Switzerland, Logitech doesn't exclusively focus on conferencing solutions; its range is a bit broader, which can be a good thing when it comes to your communication needs. Its extensive experience leads to quality, well-developed products, particularly when you take a look at the Logitech MeetUp.
This compact all-in-one camera is perfect for small rooms and huddle meetings, as everyone can easily get in the frame thanks to the wide angle lens. You'll also enjoy 4K resolution and 5x zoom capabilities, so you won't miss anything in the meeting. Other features include:
- Automatic framing with RightSense technology
- Certified compatibility with Skype for Business, Microsoft Cortana, and Cisco Jabber
- Interoperability with BlueJeans, Broadsoft, Lifesize Cloud, Vidyo, Fuze and Zoom
- Free remote app so anyone can access the camera functionality
The price of the MeetUp, however, could easily turn some people off – it's a bit much without a lot of hardware, particularly with a TV mount running you nearly $100. Also, the limited collaboration options can be a turn-off if you're looking to utilize visual aids in presentations. Still, if you're looking for a wide angled camera with limited features, it's a great option.
- Wide angle camera perfect for small rooms
- 4K resolution and 5x zoom capabilities
- Vast interoperability across multiple softwares
- Limited collaboration features
6. Polycom CX5100
We've already seen Polycom on this list, so you know you can trust the kinds of devices they put out. If you aren't looking for a full-on, extra expensive room set up, the Polycom CX5100 could be your best option for one simple reason: the 360-degree camera.
The Polycom CX5100 is a video solution that can go all the way around the room, as it comes with 360-degree camera that features active speaker tracking. Plus, with a 20-foot mic range and Polycom's HD Voice functionality, this is the perfect solution for a big room scenario. Other features include:
- 360° HD 1080p USB conference camera
- Panoramic video stream output
- 160 Hz – 22kHz audio processing
- Skype for Business and Microsoft Teams compatibility
There aren't a lot of high quality 360-degree cameras out there, which makes the CX5100 a truly impressive option when it comes to video conferencing equipment. Yes, it's a bit expensive, but if you need that full room experience, you could do a lot worse for a lot more money.
- Integrates with Skype for Business
- Active speaker tracking
- 360-degree video experience
- Only necessary for round table
- USB only solution
7. AVer EVC950
AVer Information might not be the most experienced company, the largest company, or even the most industry-focused company on this list. However, despite its background in education, this Taiwanese company has a wide range of video conferencing equipment that's designed to be simple, yet comprehensive for anyone that uses it.
The AVer EVC950 is the perfect example of this. This model acts as an embedded 10-site MCU for large conference rooms. Each one offers 1080p resolution and high quality audio across 10 sites for a well-connected large company. Features include:
- 18x total zoom camera with quick auto focus
- Voice activated layout switch to speaker
- One touch recording for easy sharing later
- Available annotation app for users
The AVer EVC950 is a great option if you're looking for an all-in-one video conferencing solution that won't completely break the bank. Yes, it's still pretty expensive – but with its easy mobile-optimized annotation features, simple recording capabilities, and small, sleek design, the price is actually pretty low compared to the competition, particularly for 10 different sites.
- Mobile-enabled annotation
- One touch recording for easy sharing
- Great value for the money
- 10-site limit
- License upgrade required for global communication
8. Logitech BCC950
We already know how great Logitech is when it comes to video conferencing equipment, particularly as it pertains to price. In fact, Logitech offers some of the most affordable options on this list, and that very much includes the Logitech BCC950.
This small room setup is definitely one of the most affordable video conferencing solutions available today at only $250. It offers easy plug and play functionality with both Mac and Windows, and the odd design actually makes for great communication at eye level during meetings. Other features include:
- Integrates with Skype for Business, Webex, Zoom, and others
- 8-foot microphone range
- Full duplex speakerphone and HD video
- Compact footprint
Simply put, you are not going to find a more affordable video conferencing solution that works well. Yes, you're missing out on a few fun features and the device absolutely must be limited to small rooms with meetings of no more than four people. But for that price, you should count yourself lucky.
- Incredibly low price
- Integrates with Zoom, Webex, Skype for Business
- Eye-level communication
- Terrible for large rooms
- Limited features
9. Neat Bar
There's nothing wrong with wanting to keep your conference room tidy and neat while still providing your team with an excellent video conferencing tool, which is where Neat can help. This brand prides itself on providing customers with easy-to-set-up video conferencing hardware, so your meetings don't become a mess of wires and buttons.
Neat offers a wide range of tools for video conferencing, but our favorite is the Neat Bar, as it provides a reasonable entry point for purchase. You'll enjoy 12 MP camera quality, 4x zoom capabilities, and a five-mic array. Plus, with the included Neat Pad, you can utilize the touch screen to keep your meetings on track. Other features include:
- 120° FOV wide angle camera
- Light, orientation, and air quality sensors built in
- Double screen support
- Automatic people framing tech
Neat has been a popular option for video conferencing hardware, particularly with its Neat Board option, which costs almost twice as much as the Neat Bar. All in all, you can't go wrong with this brand, but the Neat Bar is a great place to start without completely breaking the bank.
- Compatible with Zoom and Microsoft Teams
- Easy to set up with simple mounts and helpful guides
- Comes with handy Neat Pad
- Hard to swap between Zoom and Teams
- Customer service not very responsive
10. PTZOptics PT12X-SDI
If you're looking to be a bit more creative with your video conferencing equipment needs, PTZOptics could provide you with a viable option. With lower prices than some of the other brands and a more customizable, flexible approach to video conferencing, you'll be able to control your meeting room from floor to ceiling.
The PTZOptics PT12x-SDI can connect to your system via network streaming, HDMI, USB 3.0, RS-485, RS-232, and IP camera control. The system comes with a remote that allows you to maneuver the camera as you see fit. Other features include:
- Open source camera control software for ultimate customizability
- Compatible with nearly all video conferencing software
- Seamless live streaming to Facebook and YouTube
- 3D noise cancellation technology
PTZOptics is certainly a unique option for video conferencing equipment, but if you have the expertise to take advantage of all the customizability, you could seriously improve the quality of your meetings. However, if you're not an expert on this kind of equipment, it might be better to try out some of the more comprehensive options above.
- Incredibly customizable, with open source camera control
- 3D noise cancellation technology
- Easy streaming to Facebook and YouTube
- Complicated for inexperienced users
About Our Research
These video conferencing equipment recommendations for your business didn't just fall out of the sky, you know. In fact, our research team spent hours combing over feature catalogs and pricing plans to get you the most pertinent information about these tools, so you can make the right decision.
If you're interested in learning more about how we analyze and evaluate video conferencing equipment and other business tools, check out our research guide to see how the recommendations get made.
Video Conferencing Pricing
Now that you've got a clear understanding of the best video conferencing equipment on the market, making your decision should far easier. Whether you're more focused on price, video quality, or equipment design, you can find the perfect device for you, without breaking the bank.
If you're still on the fence about what video conferencing company to choose, read our FAQs below. You can also get a personalized price quoteto see how video conferencing will impact your bottom line.
Nailing down the night technology only represents half of the problem though. Read our tried and tested tips for managing remote employees for advice on how to get remote or hybrid working right.
Frequently Asked Questions
Below, we help you choose the right video conferencing equipment by answering common questions about video conferencing:
Security measures do vary by brand though, so make sure to look into it if privacy is a primary concern for your business.
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