Best Video Conferencing Equipment 2020

Polycom RealPresence

Polycom is one of the most popular video conferencing equipment businesses in the world, and for good reason. As the largest pure-play collaboration company with nearly 30 years of experience under its belt, you can understand why its video conferencing options are so highly sought after – and none are more popular than the Polycom RealPresence Group Series.

The Group 310, Group 500, and Group 700 all come with the Polycom Group microphone, EagleEye camera, power supply, cables, remote, and a codec. Users will have access to enterprise-grade video conferencing capabilities, as well as high quality audio and a number of collaboration features. These include:

• EagleEye Producer – uses facial recognition technology to accurately follow all meeting participants, keeping them in the frame
• RealPresence Touch – a simple and intuitive touch screen that allows for simple one-touch calling and other helpful interfaces
• Polycom NoiseBlock – keeps background noise to a minimum, making it easy to hear everything participants say
  • Interoperability with Bluejeans and Zoom video conferencing softwares
• Polycom Pano – allows for seamless wireless sharing between four users at once, including annotating and whiteboarding.

The Polycom RealPresence Group Series is a heavy-duty option for an office that requires complicated video conferencing equipment – and, heads up, the price reflects that. You're going to be paying a lot, but you're going to get an incredible, comprehensive kit that will work perfectly for a long time.

Price: $2,999 (Group 310), $13,999 (Group 500), and $16,999 (Group 700)

Cisco Webex DX Series

As one of the most recognizable companies in the world, it's safe to say Cisco Webex is a good call when it comes to finding the best video conferencing equipment. Plus, as one of the few brands on this list with its own video conferencing software, you can expect seamless performance from its hardware and software.

The DX Series comes with two models – the Cisco Webex DX70 and the Cisco Webex DX80. These come with 14-inch and 23-inch screens respectively, and mounted cameras for easy communication. Both are built as an all-in-one desktop collaboration hub with HD video and audio, which could even replace your current phone setup. Take advantage of features like:

• Intuitive Cisco Webex Room operating system, which enables annotating and whiteboarding
• One-button meeting entry
• Camera flexibility, for those visual aids that are on your desk
• Compatibility with the Cisco Spark Board (DX80 only)

As far as individual video conferencing equipment goes, the Cisco Webex DX Series takes the cake. You can't beat the ease with which meetings and collaboration take place – but again, the price is going to be indicative of these amazing features (particularly for individuals). That said, if you're looking for seamless communication between individual team members (and you've already got a Cisco Spark Board),  you can't go wrong.

Price: $3250 (DX70) and $4490 (DX80)

Avaya XT5000 Room System

With more than 120,000 customers worldwide and 144 million users relying on its solutions, you can bet Avaya is a reliable brand when it comes to video conferencing equipment. Its long history of developing high quality video and audio conferencing equipment means it's had plenty of time to get it right – and the Avaya XT5000 Room System, its flagship video conferencing device, is evidence of that.

The XT5000 Room System provides dual 1080p 60fps live video and content sharing capabilities, making collaboration easier than ever. Choose from five available cameras and two available microphones, as well as a range of other features, including:

• Embedded nine-way multi-party calling
• Codec and camera wall mount for easy installation
• Compatibility with Microsoft Exchange email and calendar server

The Avaya XT5000 Room System is perfect for big companies with multiple teams that need to collaborate thoroughly on a wide range of projects. The two screens alone provide a unique interface that makes it easy for everyone to get their point across. Plus, with nine-way multi-party calling, you can have meetings with several teams at once so that everyone is on the same page. The price is admittedly up there, but it can be worth it for this kind of collaboration.

Price: $8,000-$10,000

Lifesize 4K Icon Series

Lifesize is one of a handful of brands on the list that also operates its own video conferencing software, which easily makes it a contender for best video conferencing equipment. Its simple service pairs perfectly with its sleek, stylish cameras, particularly because the brand offers so many options. You'll easily be able to find something that fits your needs.

There are three Icon Series devices that are 4K-compatible: the Icon 300, Icon 500, and Icon 700. Each piece of kit comes with a Lifesize Phone HD, which makes every meeting room – large or small – into a collaboration hub. Features include:

• Noise reduction, powered by Opus audio
• Dual display support for easy sharing
• Simple touch controls with Lifesize Phone HD
• Clear and simple zooming capabilities (Icon 500 and Icon 700 only)

Lifesize video conferencing equipment is also going to run you a pretty penny, but it's more than worth it if your budget can take the hit. These cameras are easy to set up and come with Lifesize's popular video conferencing software, so you can't really go wrong.

Price: $2,999+

 Logitech MeetUp

Based in Switzerland, Logitech doesn't exclusively focus on conferencing solutions; its range is a bit broader, which can be a good thing when it comes to your communication needs. Its extensive experience leads to quality, well-developed products, particularly when you take a look at the Logitech MeetUp.

This compact all-in-one camera is perfect for small rooms and huddle meetings, as everyone can easily get in the frame thanks to the wide angle lens. You'll also enjoy 4K resolution and 5x zoom capabilities, so you won't miss anything in the meeting. Other features include:

• Automatic framing with RightSense technology
• Certified compatibility with Skype for Business, Microsoft Cortana, and Cisco Jabber
• Interoperability with BlueJeans, Broadsoft, Lifesize Cloud, Vidyo, Fuze and Zoom
• Free remote app so anyone can access the camera functionality

The price of the MeetUp, however, could easily turn some people off – it's a bit much without a lot of hardware, particularly with a TV mount running you nearly $100. Also, the limited collaboration options can be a turn-off if you're looking to utilize visual aids in presentations. Still, if you're looking for a wide angled camera with limited features, it's a great option.

Price: $899-$1079

Polycom Studio

The Polycom Studio is the affordable, functional, somewhat bulky alternative to the big-budget devices we've seen so far. Perfect for small rooms and huddle meetings, this device connects easily via USB to eliminate all the confusion of wireless hubs and complicated cord combinations. Features including:

• Out-of-the-box interoperability with Microsoft Teams, Zoom, Bluejeans, and GoToMeetings
• High quality, sound bar sound with NoiseBlock, Acoustic Fencing, and Bluetooth capabilities
• Exclusive speaker tracking technology
• 120-degree wide angle lens with edge correction tech

You're not going to get a lot of bells and whistles, but the Polycom Studio just works. The wide angle video, high quality audio, and notably low price more than make up for the bulky body and lack of collaboration features. If you're looking for an affordable option that gets the job done, look no further than the Polycom Studio.

Price: $949

AVer EVC910

AVer Information might not be the most experienced company, the largest company, or even the most industry-focused company on this list. However, despite its background in education, this Taiwanese company has a wide range of video conferencing equipment that's designed to be simple, yet comprehensive for anyone that uses it.

The AVer EVC910 is the perfect example of this. This model acts as an embedded 10-site MCU for large conference rooms. Each one offers 1080p resolution and high quality audio across 10 sites for a well-connected large company. Features include:

• 18x total zoom camera with quick auto focus
• Voice activated layout switch to speaker
• One touch recording for easy sharing later
• Available annotation app for users

The AVer EVC910 is a great option if you're looking for an all-in-one video conferencing solution that won't completely break the bank. Yes, it's still pretty expensive – but with its easy mobile-optimized annotation features, simple recording capabilities, and small, sleek design, the price is actually pretty low compared to the competition.

Price: $8,999

 GoToMeeting GoToRoom

We have arrived at the final video conferencing equipment provider that also operates its own video conferencing software. The GoToMeeting video conferencing software is one of the most popular on the market, utilizing a wide range of helpful features to help your team communicate better. And if you're looking for equipment that works seamlessly with your setup, here it is.

GoToMeeting's GoToRoom packages comes in two versions: The Huddle Space and Conference Room packages. The convenience of GoToRoom is the ease of setup: You'll go from box to boardroom in less than 15 minutes. You'll find a touch display and NUC in each box, along with an all-in-one hub or a camera-speaker-microphone combo, depending on the package. Features include:

• Comprehensive calendar integration with streamlined join experience
• One touch meeting launch
• GoToMeeting app and desktop functionality
• Compatible with other devices from Polycom, Lifesize, Cisco, and others

GoToMeeting's GoToRoom doesn't provide it's own equipment – rather, it bundles other brands' equipment into one package that functions with your software, making it easy to install. If you're looking for an easy setup that ideally connects to your existent or soon-to-be installed GoToMeeting software, this package is a no-brainer – particularly considering the price.

Price: $1,600 (huddle room) and $2,000 (conference room)

 ezTalks Meet Series

While still a relatively new entry into the video conferencing world, ezTalks – founded in 2008 – still boasts some of the most impressive equipment on this list. It offers an incredibly extensive array of solutions, particularly the devices in the Meet series.

With four available models – the Meet Mini, Meet S, Meet Pro, and Meet X – you'll be getting an all-in-one hub built for between one and twenty meeting participants. Outside of the Meet Mini, which is equipped with its own screen, each device comes with an optional T-Voice 100 conference speakerphone – otherwise, you can operate the other Meet series devices with a smartphone, tablet, or laptop. Features include:

• 1080p resolution (4K in the Meet Pro)
• Mobile functionality for all operating systems
• Cloud recording and storage
• Online whiteboarding and other collaboration features

Just because ezTalks is new to the game doesn't mean you should rule it out. The sleek, affordable ezTalks Meet series are more than a viable option; they're a great one. Sure, it's missing a few key features, like one-touch meetings and calendar integration – but as far as overall functionality goes, it's a home run for the price.

Price: $699-$2,799

PTZOptics Live Streaming Camera Line

If you're looking to be a bit more creative with your video conferencing equipment needs, PTZOptics could provide you with a viable option. With lower prices than some of the other brands and a more customizable, flexible approach to video conferencing, you'll be able to control your meeting room from floor to ceiling.

The PTZOptics live streaming camera line consists of the 12x and 20x models, and can connect to your system via network streaming, HDMI, USB 3.0, RS-485, RS-232, and IP camera control. The system comes with a remote that allows you to maneuver the camera as you see fit. Other features include:

• Open source camera control software for ultimate customizability
• Compatible with nearly all video conferencing software
• Seamless live streaming to Facebook and YouTube
• 3D noise cancellation technology

PTZOptics is certainly a unique option for video conferencing equipment, but if you have the expertise to take advantage of all the customizability, you could seriously improve the quality of your meetings. However, if you're not an expert on this kind of equipment, it might be better to try out some of the more comprehensive options above.

Price: $1,869-$1,979

Video Conferencing Pricing

Now that you've got a clear understanding of the best video conferencing equipment on the market, making your decision should far easier. Whether you're more focused on price, video quality, or equipment design, you can find the perfect device for you, without breaking the bank.

If you're still on the fence about what video conferencing company to choose, read our FAQs below.

Or get a personalized price quote, to see how video conferencing will impact your bottom line.

Frequently Asked Questions

What is the best video conferencing software?

Once you're set up with the best video conferencing equipment, you're going to need video conferencing software to go along with it. This will give you access to a platform that will allow you to set up calls, host meetings, and take advantage of a wide range of other features designed to make professional communicating easy.

Can you get video conferencing software for free?

Yes, but it can be quite limited, particularly for businesses looking to scale in the future. Free services like Google Hangouts and Skype offer questionable video quality and very few features, making it hard to host larger meetings or enjoy advanced features like annotating and presentation mode.

How do I start a video conference call?

It's pretty simple! In the same way you would set up an audio conference, just create a meeting in your video conference software, turn on your video conferencing equipment (after making sure it's connected), invite attendees with a number, link, or PIN code, and you'll be all set to stay in touch with your team.

Is international calling more expensive?

That's the best part about web and video conferencing: No international fees. As long as you're calling someone at the right time of day (don't forget time zones), you'll be able to communicate with anyone around the world with video conferencing software.

How secure is video conferencing?

As long as you don't have your password on a sticky note within the frame of your video call, your video conferencing should be quite secure. The top brands will thoroughly encrypt sessions, preventing anyone from jumping into a call they weren't invited to.

Security measures do vary by brand though, so make sure to look into it if privacy is a primary concern for your business.