Trello Pricing 2023 – How Much Does Trello Cost?

Trello costs nothing for its free plan but also has three paid plans: Standard ($5 per user, per month), Premium ($10 per user, per month), and Enterprise ($17.50 per user, per month), all billed annually. We found the free version commendable, although not the best value free plan we've tested; that award goes to ClickUp.

Trello's free option will appeal to most individual users and small-to-medium-sized teams because it has no user limit. Trello offers up a decent set of task management features and will let you build automations. However, in our latest testing, Trello scored poorly when it came to customer support and had very few data visualization and collaboration features.

Trello's free plan isn't a shade on ClickUp's free plan, which has more features and provides a better all-around experience, or monday.com's software, which was easier to use and much more customizable. In fact, a lot of other project management software we tested performed better than Trello, so check out the best alternatives to Trello before you make your decision.

Trello alternatives

Trello only scored a 3.6/5 for usability when we tested the software. For features, our research team only awarded it 3.1/5, meaning it came an unimpressive 9th out of the 14th project management software we tested on that metric, and 10th out of 14 once all factors were considered.

To put it bluntly, that means there are better programs out there for managing projects. Below we've compiled a table of the best project management software currently on the market.

Read on for:

• Trello Free – a great plan to get started with, and better than some other free plans
• Trello Standard ($5 per user, per month) – ideal for smaller businesses on tight budgets that need more than the free plan
• Trello Premium ($10 per user, per month) – perfect for growing businesses, houses most of the core features needed for project management
• Trello Enterprise ($17.50 per user, per month) – ideal for larger companies, not necessary for teams smaller than 100

Trello Free Plan

As we mentioned earlier, Trello pricing starts at zero with unlimited personal boards (viewable only by a single individual) and 10 boards (projects) per workspace. You'll have unlimited cards (i.e. tasks) that you can add to your Kanban board, unlimited lists, and 10MB per file attachment on task cards, and unlimited power-ups (things you can add to your Trello board to make it do more things – like an app on a phone) per board.

The free tier does come with limits though. There aren't any data visualization tools on Trello's free plan, unfortunately, and there aren't many collaboration features either. It's quite some distance off being as useful as ClickUp's free plan (check out our ClickUp vs Trello comparison for a closer look), which offers a wealth of collaboration features and data visualization tools for absolutely nothing.

To be fair to Trello, it does allow users to create custom and pre0built automations on its free plan, which is a big plus for project managers who want to boost efficiency without spending anything.

You will, however, have access to Agile project templates and you'll be able to integrate your project management software with Microsoft Teams, Hangouts, Telegram, and Slack as well as CRM software like Pipedrive. As free plans go, it's pretty good.

Trello Standard Plan

A new plan from Trello, the Standard tier ($5 per user, per month) offers small businesses a more affordable option for project management that still offers core features necessary for professional operations.

You'll get access to unlimited project boards and advanced checklists, and you'll be able to add guests and custom fields, but aside from that, it's not hugely different from the free plan.

A lot of other top project management software providers make many of their features available on their first paid plans. For example, Asana's free plan offers no data visualization tools such as charts and widgets (just like Trello) but its first paid plan has one of the best sets of tools for presenting data money can buy.

You do miss out on some of the more functional Trello features found in the Premium plan though. Additionally, you'll only get standard support, rather than the priority support found in more expensive plans. Still, this is a decent entry-level option that is quite affordable, and you can always scale up if you need that extra firepower.

Trello Premium Plan

Going up to the Premium tier will cost $10 per user, per month billed annually. This tier supports the same unlimited personal boards, cards, and lists, but adds,a timeline view, and dashboards and raises the per-attachment limit to 250MB. This is the first plan with proper admin and advanced security features too, although 2FA and user permissions are available on all plans.

There's also a Gantt chart for tracking project progress and some preset charts for visualizing data, and milestones so you can see your project's critical dates. On this plan, Trello also throws in a spreadsheet-style view and you'll be able to create sub-tasks that branch off main tasks, and there's that handy calendar we mentioned earlier to aid with your team organization.

Unfortunately, when compared to a premium plan from the likes of monday.com or Wrike, Trello it still falls short.

Trello Enterprise Plan

Finally, there's the Enterprise tier, which has variable pricing depending on the number of team members. To use Trello with 25 Enterprise users — the minimum number of users —
you'll be paying $17.50 per user, per month, billed annually, but this price falls slightly if you add more users.

As well as everything in the Premium plan, Trello Enterprise adds organization visible boards, organization-wide permissions, unlimited workspaces, multi-board guests, and attachment permissions – all key features for big businesses.

Trello started life as a product of Fog Creek Software (now known as Glitch) in 2011; it was eventually turned into its own company before being purchased by Atlassian in 2017.

The fact that Trello didn't start life under Atlassian is kind of surprising, because just looking at Trello you can see a lot of shared traits with Jira, Atlassian's project management tool geared towards software development. Trello uses a similar Kanban board interface as Jira (as do most of the best project management software tools nowadays), and it offers as much simplicity as its corporate cousin.

The big difference is that Trello is clearly built for generic project management with task cards that support far more detail than Jira's. To start, Trello offers a free tier with a basic feature set, and then you can upgrade as needed with two payment tiers.

Trello's fundamental data structure starts with teams, as many project management software tools do. Then you have boards, which are best thought of as cork boards for pinning tasks written on index cards. The basic idea is to use a separate board for each project or client. Then there are lists where you organize your tasks such as “In process,” “Pending approval,” or “Completed.” Finally there are cards, which are the basic units where you input your tasks, responsible team members, and other details.

Trello claims its product is flexible enough to accommodate any project, or day-to-day jobs that require task lists. It doesn't have quite the same flexibility as something like Monday.com simply because its interface and data hierarchy is much simpler. Nevertheless, there's a lot to like about Trello's basic approach.

Trello users start life on the free tier, which has no limits on personal boards, and a healthy cap of 10 shared boards for teams. Like Jira, the idea with Trello is that you manage tasks by moving the cards between different lists on  your board. What those lists are named is completely up to you. Task cards might start life in a “Not started” list, before moving over to “In process,” and then finally, “Completed.” As the task cards move through these different stages users simply have to drag-and-drop them to the next list.

The downside of the free tier is that the use of Power-Ups is limited, and many key features needed for project management just aren't available without that extensibility. Trello also doesn't have task dependencies, though you can use the site's linking features to achieve a similar result. It's also lacking a calendar view and a timeline for seeing all the tasks at once; however, both of those features can be added via Power-Ups.

Power-Ups

Trello's third-party integrations and extensions for added functionality are known as Power-Ups. Similar to extensions built for the Chrome and Firefox browsers, Power-Ups can be created and submitted by other Trello users, third-parties, or Atlassian itself.

There are tons of Power-Up options such as Butler for task automation, timeline views, Gantt charts, and integrations for popular work tools such as Slack, Google Calendar, Google Drive, and Salesforce. There's even a voting plug-in if you want to poll your team on a certain issue.

Board views

Trello is famous for its board system, allowing users to seamlessly pass through the steps of a project for all to see. From the idea stage to the completed stage, you'll be able to drag and drop tasks along a timeline to keep track of it all.

However, if you opt for the Premium plan, you'll get access to a wide range of other board views, including calendar, timeline, dashboard, map, and team table, all offer a different look at your team's progress. Check out the gallery below to see how each of these board views looks:

Email to task card conversion

Every single team member on a Trello board receives their own personal email address for the board. They can then send an email to the board to add a new task, or forward messages that are then automatically converted to tasks. There could be a board dedicated to filling a specific company position, for example, and then every application received via email could be forwarded to the board.

For each email the  subject line becomes the task card name, the written contents of the message become the details view, and any attachments are included as well. It's a very handy feature and a good way to get information into Trello from multiple places.

Trello Video Overview: Project Management in Action

This video from Trello shows the basics of the project management tool including how to navigate the app, and how to organize tasks and lists within boards.

Although Trello is free, the provider also offers free trials of its paid software, so you can take it out for a spin if you'd rather have a proper look at it for yourself!