The 6 Best Fixed Asset Tracking Software Solutions in 2024

The best fixed asset tracking software will have a user-friendly interface, strong tracking and reporting features, and seamless integration with other business systems—which is why Asset Panda is our top choice.

However, every company has different tracking needs, so in this article, we’ll look at the pros and cons of six of the best asset tracking companies, suggesting which business each type is best suited to.

In this guide:

• Best Fixed Asset Tracking Software
• Why Is Fixed Asset Tracking Important?
• Fixed Asset Tagging Types
• How We Compare the Best Fixed Asset Tracking Tools
• Best Fixed Asset Tracking Tools Overall
• Frequently Asked Questions

The Best Fixed Asset Tracking Software

Though hundreds of asset monitoring and management tools are available today, several stand out for their focus on fixed asset tracking. Here’s a quick look at some of the leading options in the market:

1. Asset Panda – Versatile and User-Friendly for All Business Sizes

Starts from: $996/year
Asset tag type: Barcode, QR

Asset Panda is a comprehensive fixed asset tracking solution that offers seamless customization, supports a large number of assets, and provides a mobile app for on-the-go access. The software allows for custom fields, full audit trails, and remote management. It also features a built-in barcode scanner and GPS tracking, enhancing accountability and forecasting.

Asset Panda features

• Efficient asset tracking – The detailed asset tracking capabilities include essential information for each asset, such as name, ID, brand, cost, and status. Additionally, the platform offers a built-in barcode scanner for quick updates and lookups. What’s more, it allows you to eliminate “ghost assets” to reduce insurance overpayments and maximize tax write-offs.
• Customization at its core – The platform offers a highly customizable system with unlimited fields and many settings you can tweak to suit your needs.
• Facilities and employee management – The software includes modules for managing facilities and tracking employee activities, ensuring authorized personnel in your organization can see exactly where people and assets are at all times.
• Robust mobile app – The mobile app is compatible with iOS and Android, allowing for onsite audits, maintenance histories, repair logs, and asset requests or reservations. It also works offline, making it suitable for field workers.
• Flexible settings for diverse needs – The platform offers customizable insurance records, work orders, and notification settings. It also enables you to generate reports in various formats and easily export data.
• Integration capabilities – Asset Panda supports integrations with services like G-Suite and Zendesk, facilitating smooth operations across different business tools. However, some popular integrations like MailChimp and QuickBooks aren’t currently available.

Asset Panda for fixed asset tracking

Asset Panda excels in managing fixed assets such as IT equipment, construction tools, educational resources, retail items, contracts, software licenses, laptops, and vehicle fleets. Its barcode technology ensures accurate tracking, while the cloud-based platform allows for real-time management from anywhere, making it an ideal choice for businesses with complex tracking needs.

The platform’s deep customization capabilities, efficient asset tracking, and inclusion of facilities and employee management modules make it a versatile and comprehensive asset management tool. It’s especially good at tracking smaller movable assets. Unlike Tenna and Snipe-IT, it lacks real-time GPS tracking but compensates with detailed barcode scanning and GPS location tagging for each scan.

Asset Panda Pricing

Asset Panda uses a yearly subscription model, with pricing based on the number of assets tracked. You need to get a quote from Asset Panda for exact pricing, but plans start at $996 per year. There’s no charge for adding more users, so it can be a cost-effective option for larger organizations. Multi-year plans and discounts are offered for educational and nonprofit clients.

For more information, see our comprehensive Asset Panda review.

2. Tenna – Best for Heavy Industries and Construction

Starts from: Contact for quote
Asset tag type: GPS, QR, RFID, Bluetooth

Tenna’s high-tech asset tracking system offers unparalleled real-time visibility into every asset. Tenna caters to a wide range of assets, including heavy equipment, fleet vehicles, mid-sized assets, and small tools, providing tailored tracking and management solutions. It’s a frontrunner for businesses in construction, heavy industries, and equipment fleet operations.

Tenna features

• Wide range of trackers – Tenna offers a variety of trackers types, including TennaCANbus, TennaMINI, TennaFLEET, TennaCAM, TennaBLE, and TennaQR. Each of these uses tracking technology perfect for specific asset types, from heavy equipment to small tools.
• Maintenance and safety features – Tenna handles maintenance requests, preventative maintenance, work orders, fault codes, and repair reports. For safety, it includes driver scorecards, AI dash cams, inspections, and compliance tools like DVIR, IFTA, and ELD.
• Resource management – The platform aids resource management with scheduling, dispatching, labor, and crew management tools, optimizing resource use and project execution.
• Advanced analytics and reporting – Tenna provides analytics, reports, and notifications for data-driven decision-making, offering insights into asset use and fleet management.
• Integrations – The software supports seamless integrations with popular accounting software such as QuickBooks, enterprise resource planning (ERP) systems like SAP and Oracle, and custom integrations through an API.

Tenna for fixed asset tracking

Whether it’s heavy equipment, small assets, or consumables, Tenna has a tracking solution for every scenario. It offers a combination of GPS trackers, cellular trackers, fleet trackers, Bluetooth Low Energy Beacons, and QR code tags, allowing you to choose the most suitable device for your needs. This also makes Tenna a more versatile option than competitors like Asset Panda and Snipe-IT.

Tenna excels in tracking heavy equipment and machinery. In addition to its tracking capabilities, its equipment management system provides real-time visibility into all equipment, vehicles, tools, and materials. This eliminates manual tracking errors and enables the production of more accurate financial records.

The platform’s use of a single set of numbers ensures data integrity throughout the business, and its short learning curve makes it easy for new users to adapt.

Tenna pricing

Tenna’s pricing is tailored to the needs of your business, and you’ll need to get in touch with the company to find out exactly how much it will cost you. Tenna is reviewed favorably by customers for its value for money. Still, it’s always a good idea to compare the pricing of asset tracking providers to ensure you find the best fit for your business.

3. AssetTiger – Best for Small to Medium-Sized Businesses

Starts from: Free for up to 250 assets
Asset tag type: Barcode, QR

AssetTiger is a cost-effective fixed asset tracking solution that’s free for up to 250 assets, making it ideal for small to medium-sized businesses. This system enables the categorization and tracking of assets through various identifiers such as identification numbers, asset-specific tags, geographical location, assigned area, responsible individual, departmental allocation, classification type, or warranty details.

AssetTiger features

• Permanently free plan – AssetTiger costs nothing to track up to 250 assets.
• Cloud-based platform – Access and manage assets from anywhere, ensuring business continuity and remote work compatibility.
• Customizable asset tags – Create unique serial numbers or barcodes for efficient tracking and reduced data entry errors.
• Comprehensive lifecycle management – Keep track of every detail from procurement to disposal, ensuring no asset goes unnoticed.
• Check-in/out functionality – Easily assign assets to employees and monitor their usage, enhancing accountability.
• Configurable alerts and maintenance scheduling – Stay ahead of maintenance needs, extending the life of your assets.
• Extensive reporting – Generate detailed reports on asset utilization, maintenance, and more.

AssetTiger for fixed asset tracking

AssetTiger shines in fixed asset tracking due to its intuitive design and comprehensive feature set. It’s particularly adept at managing assets throughout their lifecycle, from acquisition to disposal.

Despite its powerful features, AssetTiger remains user friendly, ensuring a smooth experience even if you’re new to asset management. While it does offer robust reporting and analytics capabilities, allowing you to generate customized reports on things like asset utilization and maintenance costs, it doesn’t have the advanced, detailed depreciation tracking of solutions like Sage Fixed Assets.

AssetTiger can establish alerts and reminders for assets needing routine maintenance or nearing license and contract expirations. The software facilitates diligent asset tracking through comprehensive equipment check-out logs.

AssetTiger pricing

AssetTiger’s pricing model is straightforward and affordable. The service is free for tracking up to 250 assets. For larger asset inventories, the pricing increases modestly:

• $120/year for up to 500 assets
• $230/year for up to 2,500 assets
• $400/year for up to 10,000 assets
• $800/year for up to 50,000 assets
• $1600/year for up to 250,000 assets

Instead of paying subscription fees, you can buy custom asset tags from MyAssetTag.com annually, with the amount varying based on the number of assets. The service offers unlimited users and cloud storage, making it a highly cost-effective solution for asset tracking.

Check out our full guide to the best free asset tracking software.

4. AssetCloud – Best for Accuracy and Compliance

Starts from: $1295 per year
Asset tag type: Barcode, RFID (add-on)

AssetCloud is a cloud-based fixed asset tracker that offers a comprehensive solution for managing business assets. You can track assets by location, category, and custom fields, as well as track maintenance history and perform audits. The software also offers a mobile app so your employees can scan assets and track information from mobile devices.

AssetCloud features

• Asset management – Manage work orders, track physical assets, view status, location, and history, and assign assets to users or locations.
• Appointments and scheduling – Schedule reports and reminders, set up recurring or one-time appointments, and view them on a calendar view.
• Reminders and alerts – Receive email notifications for asset check-in, check-out, due date, expiration, and more, helping to avoid asset loss or downtime.
• Data migration and import – Import data from Excel, CSV, or other sources, map it to AssetCloud fields, and export data to other systems.
• Document management – Manage asset-related documents, set reminders for document renewal or expiration, and access them from anywhere.
• Reporting and analytics – Monitor and analyze asset performance, provide an audit trail and various reports, customize reports, and share them with others.
• Customization – Tailor AssetCloud to your specific needs by creating your own reports and alerts and setting your triggers and conditions.
• Systems/administrative tools – Organize and manage assets by segmentation and grouping, and use identity and access management (IAM) for secure and simplified user access.

AssetCloud for fixed asset tracking

AssetCloud’s ability to automate check-in/check-out processes and speed up audits makes it a strong tool for managing fixed assets, ensuring accountability, and streamlining asset management processes.

AssetCloud supports a wide range of hardware options for tracking and managing assets, including barcode scanners, RFID readers, mobile computers, and barcode printers. This is in contrast to competitors like Asset Panda and Snipe-IT, which primarily focus on tracking and managing assets without the use of hardware components.

AssetCloud can make it easier for your organization to adhere to state and federal asset control and accounting laws. You can perform audits to verify the assets your company actually owns, ensuring accurate records and complete accountability. All assets can be associated with contracts, licenses, and service agreements, and there are five customizable methods of depreciation, making for more accurate bookkeeping.

The software’s comprehensive reporting capabilities, including 25 pre-built reports and a custom report engine, enable you to maintain accurate records and provide data-driven insights for audits and compliance reviews.

The customizable fields and workflows further add to its adaptability in various compliance contexts, as you can tailor the asset management system to your specific industry standards and regulations.

AssetCloud pricing

AssetCloud has three main plans: Basic, Complete, and Complete + RFID.

The Basic plan, starting at $2,995 one-time for one user, includes unlimited assets, customers, transactions, asset audits, and depreciation tracking, among other features. This is a self-hosted-only option, so you’ll need to set up your own local server or private cloud.

The Complete plan, beginning at $1,295 per year for cloud-hosted or $6,995 one-time for self-hosted (for five users), adds REST API support, unlimited custom fields, and work orders.

The Complete + RFID plan, starting at $7,990 per year for five users, includes RFID capabilities for efficient bulk asset transactions and audits. Each plan caters to different business needs, scaling up in features and complexity.

Read our AssetCloud review to learn more about this software.

5. Sage Fixed Assets – Best for Depreciation Monitoring

Starts from: Price on request
Asset tag type: Barcodes

Sage Fixed Assets is a comprehensive fixed asset management software that provides many depreciation methods, including straight-line, declining balance, sum-of-the-years-digits, and more.

Sage Fixed Assets features

• Planning module – This module allows detailed tracking of projects and budgets, capturing all costs related to assets.
• Tracking module – This feature simplifies asset monitoring with automated inventory and reconciliation capabilities. You can print asset barcodes and scan them with any Android device, streamlining the tracking process.
• Diverse depreciation methods – Sage Fixed Assets offers over 50 depreciation methods, allowing you to select the most suitable method for your business. This not only ensures compliance with regulations but also helps in maximizing tax savings.
• Seamless integration – The software integrates with popular accounting and ERP solutions such as Microsoft Dynamics, Sage 100, Sage 300S, and Sage Intacct.
• Cloud hosting – Through a partnership with WebHouse, Sage Fixed Assets offers secure and real-time access to fixed asset data from anywhere.

Sage Fixed Assets for fixed asset tracking

Sage Fixed Assets allows you to track your assets throughout their entire lifecycle, from acquisition to disposal. You can easily monitor your assets’ location, condition, and maintenance history.

Sage Fixed Assets supports more depreciation methods and tax rules than the other solutions on this list. This can help you stay compliant with tax and accounting regulations by automatically calculating depreciation and generating reports that are compliant with GAAP, IFRS, and other standards.

Sage Fixed Assets integrates with various accounting and ERP systems, including Sage 100, Sage 300, and Sage X3. This allows you to streamline your asset management processes and reduce manual data entry.

Using Sage Fixed Assets, you can lower insurance costs, avoid regulatory non-compliance fines, and save money when updating equipment. The software’s ability to conduct physical inventories of fixed assets, check portable assets in and out, and update asset information can all be done using approved barcode scanners or Android OS mobile devices.

Sage Fixed Assets pricing

The pricing of Sage Fixed Assets varies based on the version and number of users. It offers three versions for different business sizes: Lite, Standard, and Premier. Detailed pricing isn’t publicly listed, so you’ll have to contact Sage directly for a quote.

6. Snipe-IT – Best for IT asset monitoring

Starts from: Free for self-hosted
Asset tag type: Barcodes, RFID

Snipe-IT’s open-source, cloud-based platform is a highly efficient and user-friendly IT asset management software solution. It’s particularly beneficial for IT departments and small to medium-sized businesses seeking a versatile and cost-effective solution for fixed asset tracking. The software excels in detailed asset management, allowing for easy tracking of assets’ assignments, locations, and histories.

Snipe-IT features

• Asset management capabilities – You can easily keep track of your assets and their locations, manage them with a simple click, group them by type, and scan them with barcodes or QR codes, making asset management faster and smoother.
• License management – The software helps handle software licenses smartly, allowing you to manage multiple licenses in one pack and receive email alerts when they’re about to expire, which is crucial for businesses using a lot of software.
• Admin dashboard – Snipe-IT provides a clear picture of assets and their status, accessories, consumables, and components, offering email notifications for any asset activity, deadline, expiration, or low inventory, enabling you to stay on top of everything and communicate better with your team.
• Integration capabilities – Though it doesn’t have as many integrations available out of the box, the software works well with other tools and systems. You can use its REST API to connect it with your own workflows and popular tools like Slack and LDAP to make your work easier and more efficient.
• Secure data management – Snipe-IT protects data with high-security features, allowing you to back up your data with one click and secure it with two-factor authentication and encryption.
• Cloud-based software – Snipe-IT is a cloud-based software that works on most platforms and with most scanners, making it very flexible.

Snipe-IT for fixed asset tracking

Snipe-IT asset tracking is a free, open-source project that was developed to help IT departments efficiently track assets. While it’s popular for tracking IT-related assets, its capabilities extend to managing a broad range of company inventory items. This includes not only computers and cell phones but also other items like furniture and inventory assets.

Designed to run on any Linux, Windows, or Mac web server, Snipe-IT can include details about purchase dates, available software licenses, and associated accessories and can be accessed through a web browser.

The system offers a user-friendly interface for managing assets, with features such as customizable fields, easy check-ins and check-outs, and the ability to see which assets are assigned, to whom, and in what locations. It also allows you to import and export assets, generate QR code labels for easy access, and keep a complete history of each asset, including maintenance records.

Snipe-IT integrates with most handheld barcode scanners and QR code reader apps, enhancing its functionality in real-time asset tracking. However, if you need GPS tracking, Tenna is a better choice.

Snipe-IT is a good option for organizations comfortable with self-hosting and custom development, and it supports an unlimited number of assets and users. It has robust license management and integrates seamlessly with other systems through a REST API, ensuring flexibility and ease of use in various IT environments.

Snipe-IT pricing

Snipe-IT offers a unique pricing structure:

• Self-hosted – Completely free.
• Basic hosting – $399.99 annually or $39.99 monthly.
• Small business hosting – $999.99 annually or $99.99 monthly.
• Dedicated hosting – $2,499.99 annually or $249.99 monthly.

This flexible pricing makes Snipe-IT accessible to many businesses and particularly appealing to smaller organizations or those with limited budgets.

Read our full Snipe-IT review to learn more.

Why Is Fixed Asset Tracking Important?

Fixed asset tracking provides a clear picture of a company’s wealth and financial health. Knowing exactly what assets you have, their value, and their condition helps you make informed financial decisions and forecasts. It also aids in compliance with accounting standards and tax regulations, as many jurisdictions require detailed records of fixed assets for depreciation and tax purposes.

Efficient tracking of fixed assets optimizes their use and extends their life, ensuring maximum return on investment. It helps prevent misplacement or theft, which can be significant in organizations with large numbers of valuable assets spread across various locations. By closely monitoring these assets, you can plan maintenance schedules effectively, avoiding unexpected breakdowns and costly operational interruptions.

So, fixed asset tracking goes beyond mere record-keeping. It involves optimizing the functionality and longevity of the assets that serve as the foundation for your business operations.

Check out our guide to fixed assets to learn more

Fixed Asset Tagging Types

Asset tagging is a method used to identify fixed assets in an organization. The tags attached to these assets carry information that can be read manually or electronically, helping in tracking and managing them. There are several types of asset tags, each suited to different environments and tracking needs.

One common type is barcode tags. These are cost-effective and easy to implement. Barcodes can store a variety of data and are read using barcode scanners. They’re ideal for indoor assets and environments where manual scanning is feasible.

Another popular type is RFID (Radio-Frequency Identification) tags. RFID tags use radio waves to communicate their information to an RFID reader. RFID asset tracking systems are particularly useful for tracking assets over larger areas or in environments where line-of-sight scanning (required for barcodes) is challenging.

For high-value or highly mobile assets, GPS tags are used. These provide real-time location data and are ideal for frequently moving assets like vehicles or construction equipment.

Selecting the right tag type depends on the asset’s nature, the environment in which it’s used, and the level of tracking detail required.

How We Compare the Best Fixed Asset Tracking Tools