Wrike Review 2019

April 26, 2019

10:02 am

Wrike Logo
  • Established: 2005
  • HQ: San Jose, CA, USA
  • Good for enterprises and small businesses
  • Limited third-party integrations
  • Good for development teams using GitHub, Bitbucket, or GitLab

A cloud-based project management software with features like built-in native time tracking and document history tracking.

Wrike does not mess around. This project management software solution won't surprise you with features, or offer an original interface that balances simplicity with functionality. This is the tool to use for people who want project management software that is built for the web, but doesn't offer some fresh new take on how projects should be managed. That might sound like an insult, but it's really not – project management paradigms are pretty well understood, and this tool doesn't try to reinvent the wheel with new features.

Instead, it offers most of the fundamental features we've seen in other project management tools, plus a few extras that are particularly helpful, like built-in document version tracking. It doesn't have a live chat functionality, but to be fair, this isn't available in most project management tools, either. Still, live chat is a helpful feature that we feel is missing in Wrike, though you can still integrate with third parties like Slack.

  • Document versioning feature (requires desktop plugin)
  • Free tier for up to 5 users
  • Built-in time tracking for upper pricing tiers

What is Wrike?

Wrike is a fairly conservative project management platform. It's not so conservative that it follows the spreadsheet model, like Microsoft Project or Smartsheet – although it does have a table view. But neither is Wrike a totally different take on how project management should be done, like Basecamp. Instead, Wrike switches between a single- and double-panel layout interface, depending on where you are within Wrike's hierarchy.

That hierarchy starts with teams, then goes down to folders (personal, shared, etc). Next come projects, then project phases  – if you're using them – which are also represented as folders. Next come task lists, then finally tasks. This hierarchy should make it fairly easy for anyone familiar with project management to be able to jump right in, even with minimal onboarding.

Wrike also focuses on marketing teams in a way other platforms do not, offering a “Wrike for Marketers” product that is specifically tuned to that industry. It integrates with Adobe Creative Cloud, for instance, making it easier for teams to share and review any new marketing assets in development. Wrike also offers a free tier for up to five users, and a comprehensive enterprise product with the services and administrative privileges that big organizations need.

In This Guide:

Wrike Features

Wrike offers the same features as many other cloud-based project management tools. There are tasks and subtasks, dependencies created via Gantt charts, milestones, and @mentions for communicating with other team members on task. It doesn’t have a timeline view if that’s an important feature for you, but the Gantt chart may suffice. Meanwhile live chat options are limited to Slack and Google Hangouts, with no built-in option or plug-ins for alternatives like HipChat. However, Wrike works with Zapier to cover any integration solutions it doesn’t offer

Customizable Calendars

Nearly every project management software option has a calendar view, but most of the time, it automatically shows everything going on with your projects. Wrike allows users to create their own calendars. If you only want to see “Project A” laid out in a calendar, or even just one phase of Project A, you can do just that. You can also filter a calendar based on task attributes such as its status (active, on hold, etc.), assignee, due date, and so on.

Document Versioning

Wrike allows you to upload files and attach them to tasks, which is a common feature in project management software. Wrike also lets you track the version history of each document using Wrike's Document Editor, a plugin for desktop PCs that automatically uploads any changes you make to a document attachment in Wrike. Document versions then appear under the original upload. You can also click the “Upload New version”  option. Either way, you can track changes in your documents, such as email blasts, proposals, or contact lists.

Built-in Time Tracking

Wrike offers built-in time tracking for the Business pricing tier or higher that is very simple to use. Inside every task, there is a timer with a play/pause button. Click that button and the timing starts. Once the timer is running, it appears within the task and at the top of the Wrike interface. When the task is completed or the work day is over, press pause and click Add entry to officially log the time. Before posting the time, users can edit the amount of time spent – helpful if you logged too much time, but not so great if someone's trying to pad their time spent on a task. Time entries show up in the Timelog section of a project.

Wrike Video Overview: Project Management in Action

This video from the company provides a brief overview of Wrike, as well as a demonstration of how to use the basic features of the software. Check it out to fully understand what Wrike offers.

Wrike Pricing

Wrike has five different pricing tiers starting, with a free version that is available for up to five users on a single team. This includes all the basics for project management, including board view, basic task creation (but no subtasks), file sharing, a real-time activity stream, spreadsheet view, some basic third-party integrations, and 2GB of storage.

The next step up is Professional for $9.80 per user, per month, which adds subtasks, Gantt charts, more third-party integrations, shareable dashboards, non-team collaborators, 5GB of storage space, and 15GB of video uploads.

Business for $24.80 per user, per month is where you get built-in time tracking, customized fields, shared real-time reports, report templates, calendars, request forms, user groups and permissions, Salesforce integration, 50GB of storage space, and 15GB of video uploads per month.

Beyond those three tiers, there is also Wrike for Marketers, which doesn't have public pricing. It adds all the features of the lower three tiers, and includes Wrike Proof (a document collaboration tool), Wrike Publish (digital asset management), a customized workspace, and integration with Adobe Creative Cloud.

Finally, there's Enterprise, which also doesn't have any public pricing. It too adds features from the free, professional, and business tiers, and then adds key features which enterprises require. This includes SAML 2.0; active directory integration; two-factor authentication; the ability for administrators to enforce company password policies; admin permissions; user audit reports; business intelligence integration; network access and compliance policies; 100GB of storage space, and the usual 15GB of video uploads per month.

Wrike Review Verdict

Wrike is a useful piece of project management software. It won't surprise you with an original approach to project management, and its pricing is pretty standard, with upper tiers that offer the more desirable features.

Nevertheless, there's a lot to like about Wrike, including customizable calendars, document versioning, built-in time tracking, and all the various views you need, from Gantt charts to Kanban-like boards.

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Ian is an independent writer based in Israel who has worked as a technology industry reporter and critic for more than ten years. He’s written for PCWorld, Macworld, TechHive, Yahoo, Lifewire, and The Huffington Post. He primarily covers Windows, PC and gaming hardware, video and music streaming services, security software, and browsers.