Best Project Management Software 2020

Managing budgets, documents, and administration tasks can be a hassle. That's why you need the best project management software available for your business. Choose the right one, and you'll breathe new life into your organization – and your bottom line. Choose poorly, and you'll be trapped with a clumsy, confusing interface.

For our money, the two best project management software tools you can choose are monday.com and Jira – Each has different virtues that may help suit different business needs – monday.com is simple to navigate, utterly modern and user friendly, plus inexpensive. Jira, meanwhile, is perfectly suited to the needs of digital organisations, and can be personalized with thousands of third-party integrations.

Still, it’s a competitive field, with plenty of brands to choose from.

Here, we cover the top project management software providers, offering the prices, features, and support information you need to make an informed decision. Read on to learn everything about the best project management software.

In This Guide:

• Best Project Management Software Reviewed
• Next Steps Choosing Project Management Software

About Our Product Chooser Tool

To help you choose the right project management software for your team, we’ve partnered with business software experts AppWiki. Using the AppWiki comparison chart above, you can click through to find deals and discounts on project management software and decide on the best suite for your business. AppWiki’s recommendations are based on features, value for money, and aggregated user reviews from across various feedback systems.

Best Project Management Software Reviewed

We've logged the hours needed to test, research, and review each of the project management software providers listed below. We looked at the interface, infrastructure, standout features, pricing, and plan tiers, in order to determine the strengths and weaknesses of each.

While some of these brands stand out from others, all of them are valuable for their own reasons. We've ranked them according to the overall benefits we found they had to offer, but your business might find the perfect fit for its exact needs a little farther down the list.

Click each of the names here to jump directly to our mini-review, which lists that vendor's pros, cons, and core features. Otherwise, simply continue scrolling to read about them all.

1. monday – best for modern design
2. Jira – best for overall value
3. Mavenlink – best for service-based businesses
4. Asana – best for a comprehensive workflow
5. Trello – best for a stripped-down service
6. Wrike – best for a fast learning curve
7. Smartsheet – best for individuals
8. Workfront – best for large companies
9. Microsoft Project – best for Microsoft fans
10. Basecamp – best for mid-sized businesses
11. Teamwork Projects – best for complex functionality
12. Clickup – best for an okay-enough free tier

Here's a table offering a quick comparison between these 12 project management software providers:

monday

Best for modern design, with advanced customization

Pricing from: $8/user/month

monday is a flexible project management tool with plenty of customizable features, thanks to a drag-and-drop functionality, editable columns, and an infrastructure with multi-use rows. However, third-party integrations are a little limited, and you won't find sub-tasks and task dependencies, which may confuse employees who are used to other project management services. That said, it does all come with 24/7 phone and email support across all tiers.

monday pricing

monday's price plans come in four tiers (Basic, Standard, Pro, and Enterprise), all of which are available for nine different monthly prices, determined by the number of users (up to 2, 5, 10, 15, 25, 50, 100, and 200 team members, with an additional 200+ tier available at a custom price). The per-month price is billed annually, and is determined by which tier and user number category you pick. For example, the up-to-10-users option costs $49 per month for Basic, $79 per month for Standard, $119 per month for Pro, and $238 for Enterprise. We'd recommend the Standard tier regardless of your team size, since it includes all the features we've listed above and removes a 5GB cap on storage and a one-week cap on activity logs that the Basic tiers imposes.

Read our full monday.com review

Jira

Best for overall value

Price from: $10/10 users/month

Initially developed by Atlassian as a tool for software development, Jira has become a popular general project management software service. If your IT department already uses it to report bugs, upgrading the rest of your team to its project management services will be a piece of cake.

The Jira name refers to a suite of services (Jira Core, Jira Software, Confluence, and Jira ServiceDesk), most of which can be mixed and matched to suit a business' unique project management needs. The core interface uses a category-based system: Users can easily drag and drop tasks into categories including “To Do,” “In Progress,” and “Done.” Jira also supports almost 2,000 third-party integrations, which help it address all the needs that its basic service can't.

Jira Pricing

The pricing for Jira's cloud subscription starts at $10/month for up to 10 users, and costs another $7/month for each user after that for the first 100 users. The next 150 users cost $5/user/month, and the users after that (up until the limit of 5,000 users) will cost just $1.10/user/month. This scalable approach makes Jira a particularly attractive option for businesses that plan to expand rapidly.

Read our full Jira review

Mavenlink

Best for service-based businesses

Price from: $19/5 users/month

Mavenlink is a great option for client-facing operations, helping businesses streamline their responses to provide necessary support in a timely manner. It's Gantt charts are a key feature, offering a simple, high-level look at the tasks facing a business. Mavenlink's functionality also lets users easily send and track project-specific documentation via email.

The only notable downside to this sleek, useful service is that it replaces the third-party app store (common to project management software) with its own application programming interface, M-Bridge, which requires a little software development know-how to use.

Mavenlink Pricing

The pricing scheme is terrific for any small business or startup operating with five or fewer employees – it'll only cost a flat $19/month, and includes access to the great features listed above. Exceed five users, and you'll start paying $4/user/month for each additional user, but even this doesn't work out to an onerous ongoing fee until you start hitting triple digits.

Read our full Mavenlink review

Asana

Best for a comprehensive workflow

Pricing from: $10/user/month

One of the most well-known names in project management, Asana delivers an easily-navigable interface and plenty of essential features. These include customizable task fields, task dependencies, third-party integrations, and a timeline view for a broad look at projects' histories and projected performance.

Asana Pricing

The pricing structure isn't scalable like Jira's, however, and the lack of discounts at lower pricing tiers might drive away operations with larger teams. The main tier, Premium, charges $10/user/month – billed annually – although there is a free tier, if you're willing to forego a few of the more useful features (including the timeline, task dependencies, and an ability to customize.)

Trello

Best for a stripped-down, simple functionality

Pricing from: $9.99/user/month

Trello offers a “category and task” approach, similar to the one Jira operates on – in fact, it was acquired by Jira's parent company Atlassian in 2017 – but has been designed from the ground up for project management. Each of the movable “cards” Trello uses to track tasks can be used to hold information, including the team members involved, subtasks, due dates, documentation, labels, and comments. Users must rely on a catalog of extensions called Power-Ups, which activate common project management functions like timelines and calendars.

Trello Pricing

It's a flexible interface that's almost too simple, particularly if you're using the free tier, which is limited to a single Power-Up per project category. Upgrade to the $9.99/user/month Business Class tier, and you'll get the unlimited Power-Ups and unlimited “boards” you'll need to pin your cards on. Scalable pricing is offered for the third tier, Enterprise, so Trello's pricing remains appealing for businesses of all sizes – even if the simple infrastructure it offers will always work best for small teams with simple needs.

Read our full Trello review

Wrike

Best for a fast learning curve

Pricing from: $9.80/user/month

Wrike offers a fairly robust suite of features, all wrapped up in an unoriginal, but perfectly functional single- and double-panel layout interface. The simple hierarchy starts with teams and progresses through folders, projects, project phases and task lists, before finally reaching the most basic unit – tasks. It's a simple structure that makes the whole process of adopting new software relatively painless.

Features include task dependencies, Gantt charts, customizable calendars, a Document Editor that tracks edit histories, and at higher paying tiers, a time-tracking feature. Some features are missing, such as an internal live chat ability, but these can be patched assuming a third-party integration is available (Slack or Google Hangout integrations can help with the live chat issue, for example).

Wrike Free Tier

Wrike also offers a free tier, though it doesn't include subtasks, and is capped at just five users and 2GB of storage. The basic tier comes at an industry-average cost of $9.80/user/month, and includes all the above features (save that time-tracking function).

Read our full Wrike review

Smartsheet

Best for individuals

Pricing from: $14/month for a single-user plan; $25/user/month for multiple users

Smartsheet relies on a spreadsheet-like interface, paired with a Gantt chart. Users can create tasks, sub-tasks, and task dependencies, attach files where needed, and use a calendar or Kanban board view. The interface shares a few abilities with other services well known to web natives: For example, users can be tagged in the comments with the same “@mentions” feature used by Twitter and Slack, and can highlight essential bits of text just like in a Word or Google doc. There's no timeline feature, although a third-party integration can compensate for this oversight.

Smartsheet Pricing

Smartsheet's pricing is sadly a little higher than the project management software standard of $10/user/month. If you want just an individual plan, you'll pay $14 per month, but if you want an entire team on the service, you'll need to pay $25/user/month, with a minimum of three users. That's pretty pricey, and a ding on what's otherwise an intuitive, feature-rich software service that offers plenty of integrations which are particularly attractive to a web-native company.

Read our guide to Smartsheet pricing

Workfront

Best for large companies

Pricing not available

Workfront's project management software is designed to centralize an operation's work. However, it doesn't list its pricing information, instead requesting that each business contact its salesperson for a custom quote. This – along with a few Workfront features that are only common at enterprise levels, such as a single sign-on ability – suggests that Workfront is designed for large companies, and that small businesses or startups should look elsewhere.

Workfront Tools and Data

The software service centralizes data supplied by a range of online tools into a single, easily searchable location. Further adding to Workfront's ease of use is one unique aspect of its infrastructure: Fusion, a tool that allows users to add third-party integrations with a simple drag-and-drop action, rather than a coding process. It also includes a time budgeting feature, a bar that appears in the calendar view and fills up to represent how much free time a user has on their schedule.

Read our full Workfront review

Microsoft Project

Best for businesses using Microsoft-suite

Pricing from: $30/user/month

Microsoft Project is the software giant's take on a project management tool. If your business has long relied on Office 365, then adapting this tool should be a no-brainer. Unlike most project management software services, Microsoft Project is available as an entirely desktop-bound app as well as a web app, making it even easier for long-time Microsoft fans to migrate over to.

The service is easy to use, with interfaces covering all options – from timelines and calendar views to the familiar Gantt charts.

Microsoft Project Pricing

Sadly, the pricing is pretty far outside the norm for the industry, starting at a whopping $30/user/month in its cheapest tier. Large companies can still foot that bill, and since they're the ones likely to be the most heavily invested in Office 365 in the first place, Microsoft Project should be a perfectly fine fit. For everyone else, that price tag is likely to be a deal-breaker.

Read our full Microsoft Project review

Basecamp

Best for mid-size businesses

Pricing from: $99/unlimited users/month

Why is Basecamp best for mid-size teams? It charges a flat $99 monthly fee, rather than the more common per-user pricing scheme. This allows larger businesses to save money, but makes it less cost-effective for smaller operations.

Basecamp is easy to use and offers a broad range of features, but enterprise companies will likely find that it lacks the custom features it needs. In other words, this is the Goldilocks of project management software: If your business is mid-sized, it'll fit just right.

Basecamp Features and Interface

Basecamp is powered by a tile-based interface. Standout features include an “Automated Check-in,” which sends users questions to answer in order to ensure their team members are updated on their work, and a built-in live chat feature. Third-party integrations can compensate for a few missing features: Gantt charts aren't included, for instance, but a Ganttify add-on can replicate them for an extra cost. For many companies, Basecamp is a valuable service to consider.

Read our full Basecamp review

Teamwork Projects

Best for complex functionality

Pricing from: $9/user/month

Teamwork Projects offers a good service, though the interface may be a tad complex and counter-intuitive for some. Task views include Gantt charts, calendars, and Kanban boards, while personal dashboards allow users to track work without bringing in the entire team. Milestones, sub-tasks, and notes can all be recorded when needed, allowing users to build a deep bench of resources (such as links and comments) that they can refer back to at the right time. Third-party integrations are available, but not in as large a quantity as other leading project management tools, and some require a higher price tier to access.

Teamwork Projects Pricing

A free tier is available, though it caps teams at five users, 100MB of file storage, and two active projects at a time. The $9/user/month tier is more workable, and includes third-party integrations with (deep breath) Google Drive, Box.com, OneDrive Personal, Dropbox, Slack, and Microsoft Office. A $15/user/month tier is also available, promising two-factor authentication, custom domain usage with SSL, and even more integrations. A fourth tier for enterprises requires a custom quote, and offers single sign-on and a dedicated customer service rep.

Read our full Teamwork Projects review

Clickup

An okay-enough free tier

Pricing from: $9/user/month

Created in 2016, Clickup is a relative newcomer to the world of project management software. The interface's hierarchy starts with teams, and includes spaces, projects, lists, and finally, tasks. This structure functions to keep different projects siloed from each other, reducing confusion while staying flexible enough to work in a range of different contexts.

Clickup Pricing and Free Tier

The free tier is better than most, offering unlimited users, unlimited projects and spaces, and most essential features, though storage is capped at 100MB in total. The next tier up costs $9/user/month, or $60/user/year when billed annually. This unlocks unlimited storage, integrations, and features, along with advanced reporting. Additional tiers cost $19/user/month and $29/user/month, and include two-factor authentication and custom perks. While Clickup's free version isn't perfect, it's among the best free project management tools out there – and the fact that its users aren't capped is great news for large teams who may not need a lot of functionality.

Read our full Clickup review

Next Steps Choosing Project Management Software

Once you've reviewed all the best project management software services, it's time to take a look at your business needs. Which features do you need? How does the size of your team affect the price you might pay for each service? Will any future expansion bump you into a higher price plan?

We've whittled the top project management tools down to this list of twelve options. It's up to you to figure out which one is the unbeatable choice for your team.