Our research found that Zoho Meetings is the best alternative to Microsoft Teams, offering similar integrations with other Zoho apps and flexible, low-cost pricing for paid plans.
Since the start of the pandemic, businesses have been flocking to remote work technology like video conferencing. The tools make life infinitely easier for employees working from home, facilitating the flexible schedules that have become so popular over the last few years.
Microsoft Teams has been a popular option, offering excellent integration with Microsoft 365 and frequent updates to the platform. Still, it's far from perfect, which is why we've collected some of the best Microsoft Teams alternatives for you to choose from. Here are our top picks:
Best Microsoft Teams Alternatives Overview
- Zoho Meeting – An affordable option that integrates well with other Zoho services.
- Zoom – An easy-to-use service that makes video conferencing simple.
- RingCentral – A feature-heavy app with long meeting times.
- GoTo Meeting – A popular solution for high quality video feeds.
- Google Meet – A clear favorite, especially for Google Workspace users.
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In this guide, we'll go in-depth on a few Microsoft Teams alternatives, and explain when you should just stick with the popular collaboration platform. Click the links below to find exactly what you're looking for.
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Best Alternatives to Microsoft Teams
Microsoft Teams is a good platform, but it might not be the right fit for your business. Click the links below or keep scrolling to learn more about these Microsoft Teams alternatives, how much they cost, and what they have to offer.
- Zoho Meeting – Best value alternative
- Zoom – Best for beginners
- RingCentral – Best for security
- GoTo Meeting – Best for sound and video quality
- Google Meet – Best for Google Workspace users
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1. Zoho Meeting – Best value alternative
As far as Microsoft Teams alternatives go, Zoho Meetings is the cream of the crop. For starters, the price is much lower than other options. Zoho Meeting starts at only $1 per month, while Microsoft Teams starts at $4 per month. Both are much lower than the standard in the industry, which is around $12 per month for the likes of Zoom and RingCentral.
On top of that, Zoho Meeting is obviously a part of the Zoho family of apps, which offers everything from CRM software to social media management platforms. That means it integrates seamlessly with this kind of all-in-one hub, just like Microsoft 365. Obviously, Zoho isn't nearly as popular as Microsoft, but if you're already using those services, it's a no-brainer to add this option.
Zoho Meeting pricing
Zoho Meeting offers two different pricing plans for its two different offerings, for a total of four pricing plans. There's also a free forever plan.
The Standard Meeting plan costs only $1 per month, while the Professional Meeting plan costs $3 per month, but adds features like custom domain, multiple co-hosts, and advanced analytics. Both options allow for only 10 participants in a meeting, but you can pay to add more.
Zoho Meeting also has a Webinar plan, which adds webinar functionality to the platform. This plan comes with two options also, Standard and Professional, costing $8 per month and $16 per month respectively, with both allowing for up to 25 participants.
There's also a free plan for Zoho Meetings, which allows up to 100 participants for only one hour.
- No time limit on free plan
- Browser functionality
- SSL/128-bit AES encryption
- Recording costs extra
- Unusual pricing structure
2. Zoom – Best alternative for beginners
If you haven't heard of Zoom by now, you've likely been living under a rock for the last few years. The platform became unbelievably popular during the pandemic, offering everyday users an easy-to-use platform with an intuitive interface. That free version is, of course, still available, although the 40-minute time limit can get in the way of the average business meeting.
Fast forward a few years, though, and Zoom has become a full-on business software hub. The same easy-to-use interface is applied to Zoom One, the all-in-one plan that includes meetings, team chat, phone, and whiteboard functionality all in one. However, compared to Microsoft Teams and Google Meet, Zoom is lacking a bit, as it doesn't offer the team and project management tools that make Teams so popular for growing businesses.
You can't just get Zoom on its own anymore, as the available pricing package is Zoom One, which combines meetings, team chat, phone, and webinars into one singular hub. There are three Zoom One plans to choose from.
The Pro plan costs $12.49 per month, the Business plan costs $16.66 per month, and the Business Plus plan costs $20.83 per month. The price may seem a bit odd in terms of the actual numbers, but that's because Zoom One is billed annually, so the yearly prices are a bit more familiar.
Zoom One also offers an Enterprise plan, but doesn't have publicly available pricing, so you'll have to contact the sales to get a quote for your particular business.
There's also, of course, the free forever plan called Basic, which allows for up to 100 participants in 40-minute max meetings.
Learn more about Zoom pricing in our dedicated guide
- Easy to use
- Broad functionality
- Free version available
- Poor audio quality
- Lots of features are only available as add-ons
- 40-minute meeting limit on free plan
3. RingCentral – Best for security
While it's not nearly as well known as the likes of Microsoft Teams and Zoom, RingCentral arguably offers one of the most complete communication tools on this list. For starters, it offers a free plan that provides no time limit on meetings with 100 participants, something that no other option on this list can say, even Microsoft Teams, which limits group meetings to one hour.
Perhaps the biggest draw of RingCentral, though, is that it offers end-to-end encryption on video and messaging functionality. This level of security is admittedly relegated to the paid plan, and it's currently in beta, but still, if your company is concerned about hacks and leaks, RingCentral is poised to be your best Microsoft Teams alternative.
As we mentioned, RingCentral offers a free forever plan, called RingCentral Video Pro, and you'll be able to host unlimited meetings for 100 participants or less. You'll also get access to whiteboard, content sharing, and annotation features at no cost, as well as AI-powered meeting insights.
If you want a bit more functionality, the RingCentral Video Pro+ plan, which costs $11.99 per month, allows for up to 200 participants and adds end-to-end encryption. This plan also enables third-party integrations with CRM and business software like Salesforce and Google Workspace.
- Great free version
- No app required, works on browser too
- Integrates with Microsoft 365 and Google Workplace
- No analytics or single sign-on with free plan
- Less suitable for larger companies
- Lacks advanced project management tools
4. GoTo Meeting – Best for sound and video quality
The whole point of a video conferencing platform is to actually communicate with your team, and good sound and video quality are the best way to ensure that happens. That's where GoTo Meeting comes in as a top tier Microsoft Teams alternative, offering HD video and web audio that users have noted is remarkably lag free and crystal clear, even without a downloaded app or platform.
That's right, unlike Zoom or Microsoft Teams, GoTo Meeting can live directly in your browser without taking a hit to sound or video quality. Even better, it's AI-powered smart assistant can transcript meetings and highlight important notes to keep you as informed as possible during a meeting.
GoTo Meeting pricing
GoTo Meeting offers three different pricing plans: Professional, Business, and Enterprise.
The Professional plan costs $12 per month for 150 participants with basic features like screen sharing, hand raising, and naturally, no time limits on meetings. The Business plan costs $16 per month for 250 participants and adds features like transcription, whiteboarding, and unlimited cloud recording.
The Enterprise plan does not have publicly available pricing, so you will have to reach out to see how much it will cost your business. This plan is clearly for larger businesses, adding onboarding and training options as well as a customer success manager.
One downside of GoTo Meeting is that there is no free forever plan, a rarity in the video conferencing industry. There is a 14-day free trial, though, so you can see how it operates before you buy.
- Try GoTo Meeting free for 14 days with a no-obligation trial
- High quality audio and video
- Very reliable and secure
- Lower cost than competitors
- Weak free plan
- Relies on a very strong internet connection
- Webinar features requires GoToWebinar integration
5. Google Meet – Best for Google Workspace users
If you use Gmail, Google Calendar, or Google Drive for any of your workplace operations, you've likely heard of Google Meet, the video conferencing platform from the popular tech giant. As a Microsoft Teams alternative, it's a clear favorite, providing similar functionality as an all-in-one hub for business in its Google Workspace platform.
Simply put, if your business uses Google Workspace already, Google Meet is an absolute no-brainer. It offers seamless integration with Calendar, Drive, and Gmail, allowing for easily scheduled meetings and file sharing in real time. There is a bit of an issue with sound and video quality, but this kind of integration is well worth it. Yes, options like RingCentral and GoTo Meeting have integrations that work with Google Workspace, but you can't beat the real thing.
Google Meet pricing
Google Meet offers a free forever plan that allows for 100 participants in hour-long meetings.
As for paid plans, Google Meet is similar to Zoom in that it only offers advanced features through the Google Workspace platform, an all-in-one hub for Gmail, Calendar, Drive, and other Google services. This option comes in three different plans: Starter, Standard, and Plus.
The Starter plan costs $6 per month for 100 participants, the Standard plan costs $12 per month for 150 participants, and the Plus plan costs $18 per month for 500 participants. Additionally, Google Workspace offers an Enterprise plan, which has no publicly available pricing, so you'll have to reach out to find out how much it will cost your business.
- Very easy to use
- Gmail and Google Calendar compatibility
- Additional services included in paid plan
- Spotty connectivity
- Poor audio quality
Should You Stick With Microsoft Teams?
Microsoft Teams certainly isn't for everyone, which is why you're on this page looking for an alternative. However, we'd be remiss if we didn't point out that the platform is a robust and popular video conferencing and collaboration tool that offers a lot of features, low prices, and lots of updates to keep it as fresh as possible.
For starters, Microsoft Teams is more than just video conferencing; like Google Workspace, it's an entire ecosystem of digital business tools designed to help you manage your team while working from home. Project management, file sharing, and team chat are all a part of the platform, making it a clear destination for those with hybrid work policies.
Because of all this functionality, though, Microsoft Teams is a bit complicated to use, which is why many search for alternatives. However, if your team is already set up with Outlook or Microsoft 365 as a whole, getting started with Microsoft Teams just makes sense. And with a starting price of only $4 per month and a free forever plan, the only option with a more affordable paid plan is Zoho Meeting.
- Completely free
- 300 participants
- Integrates with Microsoft 365
- No gallery view for guests
- Steep learning curve
How We Found the Best Microsoft Teams Alternatives
If you aren't taking your business software recommendations from a publication that actually does its research, you're going to have a bad time. At Tech.co, we make sure to spend hours looking through feature catalogs, pricing pages, and free trials to give you the most pertinent information about providers.
When it comes to video conferencing software, we didn't pull any punches to make sure you can host a productive video meeting. Our team focused on metrics like pricing, features, integrations, customizability, and help and support options to help you make the right decision for your business on the first try.
To learn more about the process behind our methodology, make sure to check out our research guide, which outlines exactly how we rate and rank these business software providers.
Verdict: What Is the Best Microsoft Teams Alternative?
Our research shows that Zoho Meetings is the best alternative to Microsoft Teams, offering flexible, low-cost plans as well as plenty of integrations with Zoho services and other third-party apps. Still, the guide showed that there are plenty of options to choose from, depending on your particular business needs.
If you need a bit of help narrowing down your search and getting started with video conferencing software today, be sure to fill out our quote form to get more information to aid your search.
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