Samsara Fleet Management provides a wireless software for any size fleet, with a variety of features collected into a main dashboard that managers can use to view data on all of their vehicles. Standout functions include fuel use, driver messaging, and safety features, making this offering a great pick for the transportation industry. Prices are very competitive and coverage is international but doesn't include parts or tire management.
If you're looking for a high quality fleet tracking solution from one of the most widely trusted names in the business, then Samsara is a strong choice. From cutting edge hardware to easy to use software, the Samsara Fleet Management System puts everything you need at your fingertips.
Best of all, the costs can scale smartly to match the particular needs of your business, including fleet size and depth of features. We recommend you compare costs in moments using our own Personalized Samsara Fleet Management Quotes form, to see custom pricing for your own business needs.
Samsara's industries are broad, covering commercial motor vehicles and including construction, passenger transit, food and beverage, state and local government, trailers, and refrigerated units.
School bus transportation is another industry Samsara serves, including one 2020 software integration that helps maintain social distancing measures and perform any needed contact tracing due to the impact of the coronavirus pandemic.
Once logged in to the Samara Fleet Management System, managers can see the centralized map of their vehicles and where each one is, in real time. A “helicopter view” even allows managers to see each individual vehicle travel down a Google Maps-style photoreal map of the landscape.
To the left-hand side is a list of vehicle diagnostics: Engine speed, fuel rate, even ambient air temperature. Samsara’s compact, easy-to-navigate dashboard is one of its strengths. Clicking on each statistic pulls up a chart showing the highs and lows of that stat across the previous 24 hours.
The Samara fleet management system's main hardware device is the “Vehicle Gateway,” a small, brick-shaped plug-and-play device with a built-in WiFi hotspot. It must be installed in each vehicle by operators, though the process is a simple one. These devices come with a one-year warranty.
Samsara's pricing comes in two parts: An upfront investment in the hardware device and a monthly cost for the software license. Samsara doesn't make their prices public, but you can expect costs to start at around $100 per hardware unit and $30 per vehicle per month (paid yearly) for software use. Get a price quote to find out how much a Samsara set up could cost for your fleet.
These include driver safety, fuel tracking, routing and dispatch, time on site, mobile app, ELD compliance.
Samsara's open architecture allows it to partner with a massive number of additional companies and services. You'll be able to integrate Samsara fleet management with functions including TMS, CRM, route planning, payroll, inventory, work order, and fuel cards. Companies in Samsara's app marketplace include McLeod, Fleetio, Wex, Comdata, ESRI, TMW, ProMiles, and SafeStop, among others.
Ease of Use
Samsara's design makes it easier to understand and learn than many other FMS interfaces, with intuitive controls and menus for managers to locate what they need. Drivers, meanwhile, will receive their own mobile app in the form of the Samsara Driver App, which displays relevant data and allows drivers to manage their hours of service through their tablet or phone. New features are constantly being added to the mobile app: As of March 2022, remote driver sign-out capability and the ability to pre-populate shipping IDs were among the most recent additions.
Read on for our full review, which lists which core features you'll find with Samsara fleet tracking, as well as their customer support options and pricing details available from this fleet management provider.
Samsara offers a free trial: They’ll mail their hardware units for free, allowing fleet managers to install the devices and try out the software for 30 days. After that, you’ll pay “per-device, per-year” — in other words, multiply the vehicles in your fleet by the number of years during which you’ll need an FMS in order to ballpark how much you’ll pay. The contracts are available in 1, 3, 5, and 7-year terms, with discounts available for those who sign up for longer stints with the service.
All Samsara fleet hardware will stop working if its license expires, so the license is effectively a subscription to the hardware as well as the software and firmware that keep the system running.
Expect the Samsara fleet management cost to fall into the mid-range typical for a fleet management system: Its average monthly software license costs between $27 and $33 per month, while typical hardware costs range between $100 and $150, depending on the length of the contract.
The typical lowest starting price. The lowest price available for your business will depend on your needs.
Who is this provider most suitable for?
Free Trial or Demo
Best for the transportation industry
Best for data-hungry companies
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30-day free trial; hardware and software
Free online demo, free tailored price quote
Free online demo
As with any FMS, the most accurate way to get a price for your specific fleet is to get a customized quote, and the fastest way to get one (and compare it with other top FMS vendors) is through our comparison form.
Harsh events, from driver braking to rapid acceleration to excessive speed, are automatically tracked by the Samsara fleet management system, and can be easily pulled up for each vehicle by the fleet manager. This feature allows managers to identify and address recurring issues, leading to greater safety.
Data provided by a Samsara FMS helped one company, Sam’s Well Drilling, realize that running its rigs 100 RPMs slower would save it $480k per year in fuel expenses.
Routing & Dispatch
Samsara lets fleet managers communicate with their vehicles in real time, through a messaging app. They can confirm they’ve reached a destination and dispatch them on the next task, reroute vehicles or guide lost drivers step-by-step over the phone. Managers can then compile the data into reports that cover each vehicle’s total stops, missed stops, and early/late stops, giving each vehicle an at-a-glance performance score.
A route analytics section on the fleet manager dashboard will also display the contrast between the route managers planned for, and the route that drivers ended up taking in reality. Managers can use the information to adjust future routes to account for the times and routes that their drivers need. Samsara’s online FAQ page can further help fleet managers understand how to optimize routes through their FMS dashboard.
Time on Site
This feature presents fleet managers with a heat map of the areas at which drivers spend the most time overall. Managers can easily tell which locations their business serves most often, and how much time drivers take to arrive at their destinations as well as how long they spend at each one.
The Samsara FMS dashboard is designed for desktop use but all dashboard features can be accessed on mobile devices. The mobile interface does have a more limited functionality, however.
Samsara Dash Cams
In addition to the FMS, Samsara offers two high-definition dash cams. The CM31 is front-facing, covering the road ahead, while the CM32 is dual-facing, covering both the driver (with an infrared LED to counter poor lighting) and the road. The cameras automatically upload footage to the cloud, and at any given time hold the past 24 hours of footage (extended to 48 hours for the CM32) allowing fleet managers to comb through for footage they need to keep.
Check out dash cam quotes here if you're interested in boosting your FMS capability.
Samsara’s raft of vehicle hardware and software includes plenty of other services that are integral to specific businesses.
- Truckers with refrigerated units to worry about can look into reefer monitoring systems, which include Samsara temperature sensors in the cargo area.
- Those with trailers can make use of Samsara's trailer tracking software.
- School bus drivers are covered under Samsara’s K-12 solutions.
- Government, transit and construction vehicles all have their own solutions as well
- Following a March 2022 update, public works fleets (like snowplows) can now track which streets they have traversed, using a coverage map updated in real-time.
In other words, Samsara has something for everyone.
Almost all commercial motor vehicles in the US are now required to use an electronic logging device to track their hours of service.
The Samsara Driver App allows drivers to view the FMCSA-regulation-compliant data of their hours of service that has been recorded by devices with access to their vehicle engines. The drivers won’t need any special hardware to view the reports, just an Android or iOS tablet or phone.
Since drivers will have Samsara’s automatically compiled report in front of them, they’ll be able to avoid the recent ELD regulatory fines when pulled over for a roadside inspection. Operators will have access to all their driver's HOS and records of duty status on the same platform as their drivers' GPS data, sensor data, DVIRs, and documents, making any audits painless. Or as painless as an audit can be, at least.
Setting up Samsara fleet management is simple, since the basic FMS devices can easily plug into each vehicle’s dash.
Customer support for Samsara’s clients comes in a variety of forms: Support staff are available through a phone call or through email 24 hours a day, 7 days a week. Clients with specific concerns may submit a support ticket through the website. For less pressing issues, an FAQ and additional online materials can walk managers through various solutions.
While discussing the set-up, be sure to confirm that all the features you’ll need are compatible with your vehicles’ makes and models — some features might work while others won’t, and you want to discover any incompatibility before the contracts are inked, not after.
Support & Training
- Email: firstname.lastname@example.org
- Live Online Support (clients can submit support tickets for specific cases)
- Online Training Manuals
- 24hr M-F; 8am–5pm PST Sat-Sun
- On-site Training
- Live Online
Samsara's asset tracking solutions go beyond the fleet to help managers keep tabs on all their high-value equipment. From the dashboard, managers can search their assets by name, by location or by type of asset in order to ensure everything is where it should be. By tracking all assets in real-time, operations can be both more secure and more streamlined, improving efficiency and revenue.
Alerts can be set to warn managers if a powered or unpowered asset should enter an unauthorized, geofenced location, deterring theft.
Similarly, alerts can be set for any powered assets, letting managers know when they're turned on, and how long they run. Powered asset trackers are ruggedized, waterproof, and come with a backup lithium-ion battery in addition to charging through a direct power source. Unpowered asset trackers' batteries can last up to 3 years, assuming about two check-ins per day.
Interested in tracking high value assets as well as your fleet of vehicles? Check Samsara's asset tracking price quotes here.
Samsara fleet management is Tech.Co approved: The system covers all the most popular and necessary FMS features — routing and dispatch, fuel tracking, ELD compliance, and driver safety, among others. More importantly, it packages these features in a simple, easy-to-understand dashboard that fleet managers can use without a steep learning curve.
Granted, Samsara doesn’t cover every possible feature: Its tire and parts management options are a notable exception. However, for any fleet manager in need of a reliable and understandable FMS, Samsara is one of the best.
Plus, if your business could benefit from integrated field service management and asset tracking too, you'll be able to get all three from the same supplier.
- Easy learning curve
- Best driver messaging features
- Strong 24/7 support options
- Contracts are 3-5 years long
- Must install system yourself
- No option for hardwired units
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